Your role
Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? We’re looking for someone like that who can provide administrative support to UBS University and Diversity & Inclusion
teams across UBS. You’ll:
- support Senior Managers located primarily in UK and Zurich and additionally support other locations as and when required in different UBS locations
- manage calendars including: setting the meetings, ensuring the acceptances and keeping bookings up-to date, taking account of complex diaries and global time-zone differences
- manage and coordinate travels, organize bookings, prepare travel documentation
- prepare high standard presentations for a range of situations, including coordinating the production of relevant management information and other inputs
- process invoices, expenses and reimbursements through the systems
- be responsible for high quality and accurate minute taking for meetings
- answer calls and support communication channels
- be responsible for SharePoint maintenance
Your team
You’ll be working in the Executive Assistance team that provides support to various functions and countries. Your main responsibility will be to support UBS University and Diversity & Inclusion teams across UK and Switzerland within UBS
Your experience and skills
You have:
- at least 2 years of experience in international environment, preferable experience in administration
- demonstrated very good knowledge of MS Office in particular MS Excel, MS Word and MS PowerPoint
- good knowledge of MS SharePoint
- excellent communication skills and ability to work in the team
- ability to prioritize own workload on a daily basis
- strong analytical and numerical skills
- ability to juggle multiple priorities in fast paced environment
You are:
- graduate educated with an interest in Human Resources and Project Management
- a strong written and verbal communicator, comfortable interacting with colleagues at all levels
- incredibly organized, with an innate sense of how to prioritize
- fluent in written and spoken English
- trustworthy and with strong sense of ownership
- open, fast learner, willing to learn and teach others and develop within the role
- able to work flexible hours, when needed
*LI-UBS
About us
Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions. That's what we do. And we do it for private and institutional clients as well as corporations around the world.
We are about 60,000 employees in all major financial centers, in almost 900 offices and more than 50 countries. Do you want to be one of us?
What we offer
Together. That’s how we do things. We offer people around the world a supportive, challenging and diverse working environment. We value your passion and commitment, and reward your performance.
Take the next step
Are you truly collaborative? Succeeding at UBS means respecting, understanding and trusting colleagues and clients. Challenging others and being challenged in return. Being passionate about what you do. Driving yourself forward, always wanting to do things the right way. Does that sound like you? Then you have the right stuff to join us. Apply now.
Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.