Payroll Administrator

HAYS Poland jest firmą doradztwa personalnego, należącą do międzynarodowej grupy HAYS plc, notowanej na giełdzie w Londynie i największej firmy rekrutacyjnej w Wielkiej Brytanii.

Grupa posiada ponad 390 biur w 27 krajach na całym świecie, w których łącznie pracuje 8 300 specjalistów. Jest liderem w Europie Środkowej i Wschodniej, Azji, Ameryce Południowej, Australii, Nowej Zelandii, Chinach, Japonii, Hong Kongu i Kanadzie.

The FedEx family of companies represents a $30 billion corporation that offers the broadest array of transportation, e-commerce and supply chain solutions in the world.
The largest of the companies is FedEx Express, which provides the most reliable express delivery service, delivering in one or two business days to over 220 countries around the globe. FedEx Express serves customers in five large geographical regions, one region being Europe, Middle East and Africa (EMEA).

The FedEx family of companies represents a $30 billion corporation that offers the broadest array of transportation, e-commerce and supply chain solutions in the world.
The largest of the companies is FedEx Express, which provides the most reliable express delivery service, delivering in one or two business days to over 220 countries around the globe. FedEx Express serves customers in five large geographical regions, one region being Europe, Middle East and Africa (EMEA).

Job Purpose:
Performs a range of duties relating to the preparation, calculation & processing of salaries & fringe payments. Ensures all actions are conducted in accordance with defined procedures & any decisions incorporate the best interest of the employee & Company whilst complying with all fiscal & social legislation.
Refers potential issues.

Key Accountabilities:
- Creates and maintains accurate & timely employee records in accordance with locally defined standards. Follows through with relevant departments & external Companies & Authorities to validate the integrity of specific information used/supplied.
- Performs defined duties to support the legal, accurate & timely processing of complex & diverse salary payments (ex-pat, contract type, retro-active payments, multiple premia, CLA specific items, type of leave, etc) & fringe benefits (cars, meal allowance, travel housing etc). Includes complying with locally defined requirements (including relevant tax & social legislation) whilst collating & validating information, inputting data , reviewing output etc. Resolves routine queries, ensuring solutions are legal and in the best interests of the Company & employee and recommends & implements agreed solutions to more complex issues.

- Provides accurate & timely information to external authorities for individual or group queries relating to employee sickness, work accidents, insurance company claims, special leave, social bodies etc. Claims defined types of refunds of costs.
- Participates in continuous improvement opportunities by identifying specific opportunities to improve processes, systems and procedures & recommending alternative solutions.
- Performs assigned duties to support the processing of payments related to special payment or incentive schemes (statutory or company profit share, pension or savings plan, tax effective pay etc).
- Under an appropriate level of guidance creates accurate manual, adjustments to payments or to accounting entries within the required timeframes.
- Prepare system’s generated social security (health insurance, unemployment, life and disability, retirement etc) & tax declarations & support information, once approved, file within the required timeframes, ensuring payments are correctly generated & authorised.
- Supports the internal & external payroll audit process by preparing routine & accurate information on assigned subjects, as required.
- Develops and maintains a good knowledge of local country payroll related legislation (tax, social security etc) and of payroll methodologies & practices (CLA, labour laws, competitor approach, trends etc). Applies knowledge in day to day transactions.
- Informs management of specific payroll requirements & escalates ant compliance issues. Deals with management & employee questions/issues correctly and in an appropriate timeframe.

Requirements:
- Good knowledge of the confidentiality of different types of data and of the audience the data can be shared with
- Fluent in English
- Good written and verbal communication skills
- Good telephone skills
- Good knowledge of payroll processes & procedures with experience of interpreting & applying P&P or complex guidelines
- Basic knowledge of accounting principles, methods & requirements
- Basic judgment and reasoning ability
- Good analytical skills
- Good problem solving skills with experience of resolving routine payroll issues
- Good planning & self organising skills
- Good knowledge of a computerised payroll system
- Good P.C skills including competent in Excel (& use of the Internet)
- Methodical & accurate with experience of performing procedural checks on complex data