Personal Assistant for Family Office

Job description

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Fluent German and English are a MUST to be considered for this job.
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A private family office is looking to hire an experienced Personal Assistant to support the couple with their private matters. The role is 100% remote and the working times are flexible, however, availability during European daytime hours is expected.

The job will ideally suit a former Executive Assistant who is looking to work directly for a family of technology entrepreneurs on a diverse set of responsibilities.

Requirements

REQUIREMENTS

• Fluent in English, German, and Polish: both oral and written.
• More than 5 years of professional experience as a Personal Assistant in an international environment, preferably in a Family Office, Law Firm, Management Consultancy or Luxury Hospitality.
• Very client and service oriented, high attention to detail.
• High emotional intelligence and self-awareness.
• Ability to plan effectively and operate in a fast paced environment.
• Proficiency in office and appointment scheduling software and online collaboration tools (e.g., Google Suite), agility in learning new tools (e.g., Quire, Element)

RESPONSIBILITIES

• Lifestyle management
  • Manage the private calendars and liaise with other assistants to avoid calendar conflicts. 
  • Suggest and prepare complete itineraries for activities and trips, book travel, accommodation and other hospitality for the couple and other family members.
  • Assist in research and purchase of lifestyle and other assets (online).
  • Research and manage health and wellness activities.
  • Manage private events, make reservations, book tickets, coordinate catering, etc.
• Administration 
  • Receive, process, circulate, and file documents (mail, contracts, bills).
  • Pay bills, reconcile bank statements, keep track of expenses.
  • Liaise with personal accountants and lawyers to provide information and documents when needed.
  • Liaise with household service providers and property managers.
  • Assist with special projects such as real estate acquisitions, art and culture projects, architectural projects.

We offer

• Remote work
• Contract type: Independent Contractor / Service Agreement (we provide financial help to set up self-employment status if needed)
• Opportunity to work with and learn from highly professional and experienced entrepreneurs working on visionary technology projects
• Regular feedback, coaching, professional trainings
• Competitive remuneration taking into account applicant's qualification level