Executive Assistant

The role:

Your primary role as an Executive Assistant will be to support UBS Senior Management stakeholders across the globe. Your main responsibilities will include: calendar and travel management, providing support with meetings and accounting, and supporting communication channels.

The role will be located in the UBS office in Zabierzow (Krakow Business Park).

Responsibilities:

• Supporting Senior Managers located in Zurich
• Managing calendars including: setting the meetings, ensuring the acceptances and keeping bookings up-to date, taking account of complex diaries and global time-zone differences
• Managing and coordinating travels, organizing bookings, preparing travel documentation
• Preparing high standard presentations for a range of situations to a high standard, including coordinating the production of relevant management information and other inputs
• Processing of invoices, expenses and reimbursements through the systems
• High quality and accurate minute taking for meetings, as required
• Answering calls and supporting communication channels

Requirements:

• At least 2 years of experience in international environment
• Very good written and spoken English
• Very good knowledge of MS Office in particular MS Excel, MS Word and MS PowerPoint
• Good knowledge of MS Sharepoint
• Strong analytical and numerical skills
• Very good communication skills and ability to work in the team
• Ability to prioritize own workload on a daily basis
• Trustworthy and with strong sense of ownership