Supplier Assurance Coordinator

Do you want to apply and further develop your technical expertise as our new Supplier Assurance Coordinator, based at our office in Gdansk? Do you hold experience within product or raw material quality assurance / control and understand the need for strong data and documentation? Are you passionate about food / dairy products and ingredients?

As our new Supplier Assurance Coordinator based in Gdansk,  you join an agile and multinational team of ambitious and highly motivated technical specialists both locally and globally – by being part of Arla central QEHS, Supplier Assurance function. We are based in Denmark (Arla Head Office), Germany, Poland, UK and Middle East, respectively, and provide business support across our markets and regions.

You will have ample opportunity to contribute to the business with your passion for supplier and raw material data management in IT expert systems, ensuring compliance to legal and business demands. You will also be supporting our technical specialists in their work with suppliers, Procurement and internal stakeholders internationally.

About the job

As Supplier Assurance Coordinator, you will support the QEHS Supplier Assurance team in delivering operational plans of conducting annual reviews of ingredient specification and supplier data, to meet compliance and secure high data quality into our IT systems. You will support our technical specialists approval of suppliers and ingredients by conducting technical administrative tasks, also supporting always valid and high quality data and documentation into our systems. This could be in relation to ingredient food safety and food fraud management, supplier performance management and follow up; supporting reporting and follow up upon supplier audits as relevant and (ad hoc) alerts and incidence investigations. You will be resolving day-to-day issues in close collaboration with your Supplier Assurance colleagues and support the team in achieving our overall goals of always valid and compliant data available for the business. You will build up sourcing category insights together with our technical specialists and key stakeholders in Procurement and product development functions. You will actively apply your technical insights in the compliance reviews of key suppliers and raw materials in relation to quality and food safety aspects - supporting our sites, QEHS customer and specialist functions.

Furthermore, you will support follow up on changes and interpretating appropriate legislation, customer requirements and industry standards, to support the business to deliver Arla Foods QEHS strategies, standards, policies, processes and customer requirements standards.

Specifically you will:

• Conduct review of suppliers of primarily ingredients and packaging materials
• Conduct review of ingredient specifications
• Support approval of new ingredients and suppliers
• Other administrative tasks related to ingredients specification management
• Other administrative tasks related to supplier approval, assessments and auditing
• Coordinate data and reporting of suppliers’ performance according to schedule – in collaboration with site functions, Procurement and suppliers
• Support the general management and maintenance of our different IT systems, tools and processes, securing food safety, legal and ethical compliance of our suppliers and ingredients
• Support the management and maintenance of valid Supplier Assurance master data through maintenance and clean up
• General support to key stakeholders in e.g. Procurement, sites, other QEHS specialist functions in relation to area of responsibility
• Participate relevant training and working group activities related to your tasks

Who are you?

Presumably you are a laboratory technician or similar. You may have experience from a (food) production company maybe from a role as quality assurance or quality control. Moreover, you are aware of or have a key interest of building insights of the significance of food safety and quality management in relation to master data and documentation management in expert IT systems. You understand the importance of delivering high quality, relevant master data on time.

On a personal level, we are looking for a candidate with a passion for master data and compliance management related to food products and suppliers. You have a positive mindset, and see the opportunities of working in a dynamic, international environment with multiple stakeholders at a high pace. You are robust and have the drive to follow up and finalize tasks delegated to you, as well as timely management of information to and consultation with key stakeholders – also when unforeseen changes need immediate action. You are structured and want to deliver strong results of good quality – and have the attitude that the success of the team is dependent on your collaboration and contribution.

What do we offer?

• Flexible working time (start your day of work between 7-9) and home office work possibility (2 days per week)
• Trainings with experts & professional induction in a new position
• Financial support of your education
• Medical care & life insurance
• Additional benefits like gym card, vouchers, travel points or cinema tickets, etc.
• Scandinavian working style & no dress code
• Home kit – monitor, laptop, keyboard, mouse, headsets, webcam
• Relocation allowance
• Referral program for employees
• Employee Assistance Program (legal, psychological, health, financial consulting, etc. )
• Support for your healthy lifestyle (fruit day, facility for sportsmen, sport challenges and activities, Arla active teams / sport groups)

… while in the office you can also use some of below:

• Modern office space with beautiful view and high standard furniture (i.e. adjustable desks)
• Chill-out rooms with X-box, pool table, board games, football table and swings