On The Spot is a software development company, focused on building R&D offices for heavily invested startups from the UK, EU, and Israel.
We aim to directly connect tech talents with emerging tech companies worldwide to develop their products — from scratch to unicorn.
Domains: cybersecurity, e-commerce, fintech, adtech
Key customers: Orca Security, ironSource (merged with Unity), Cycode, Karma, 365scores
Company staff: 150+ people
Office Manager
Miejsce pracy: Warszawa, Wola
Job description:
- Maintaining the smooth operation of our Warsaw office
- Office maintenance (purchasing food, stationery, equipment, office repairs, etc.)
- Organizing internal events with HR (corporate parties, hackathons, team buildings, etc.)
- Interaction with external contractors (goods and services)
- Processing and sending incoming and outgoing correspondence
- Assistance in organizing business trips (visa processing, hotel/apartment booking, and ticket purchases)
- Purchasing of merchandise and gifts for employees for anniversaries and other events
- Greeting clients and guests in the office (organizing office space, booking meeting rooms, etc.)
- Preparation of monthly and weekly reports on office expenses
- Cooperating with the compliance management team (accountant department, HR department, lawyer, and location managers)
- Maintaining records of corporate benefits (health insurance, sports facilities, parking, etc.
Requirements:
- Proficiency in Russian
- Conversational Polish, English (B1+)
- 1+ year of experience as an Office Manager in IT or a similar role
- Proficiency in MS Office (Excel, Word)
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong time management skills and the ability to prioritize tasks effectively
- Ability to make independent decisions
- Strong organizational skills with the ability to multitask
We offer:
- Work in a highly professional team
- Office in Warsaw at Prosta 51
- Paid vacation — 20 business days per year, 100% sick leave payment
- 5 sick days per year
- Equipment provision Medical insurance (after the end of the probationary period)
- Partially compensated educational costs (for courses, certifications, professional events, etc.) English and Polish classes 2 times a week (online)
- Bright and memorable corporate life: corporate parties, gifts to employees on significant dates