Receptionist

As a Receptionist you are the first point of contact to our guests. You will be critical in ensuring that a positive first impression is created to anyone contacting Arla Global Shared Service office in Gdansk. You will need to be professional, caring, courteous and well organised and take a real interest in our office. In addition to this, you will be closely cooperating with Talent Acquisition and HR & Payroll team.

• Taking all incoming phone calls
• Coordinating correspondence (sending out, registering and distributing received mail, ordering and sending courier)
• Greeting and welcoming guests as soon as they arrive at the office, offer refreshments to visitors where appropriate
• Notifying appropriate company personnel of visitor arrival
• Issuing building passes where required
• Handling event coordination, both internally and externally
• Transferring calls as ad when necessary
• Managing office supplies such as stationery, equipment and furniture
• Receiving and dispatching deliveries
• Booking outgoing couriers and logging courier receipts
• Keeping reception and office area is neat and tidy/ reporting any faults to the cleaning service or maintenance
• Handling minor facility issues (e.g. service of coffee machine)
• Keeping office info boards up to date
• Organising and co- ordinating office events/ lotteries, etc.
• Assisting Facilities/ TA/ HR & Payroll team with recruitment, on-boarding and termination processes
• Performing any other ad- hoc administrative duties