Company & Business Area Description
Driven by our purpose of safeguarding life, property and the environment, DNV GL enables organizations to advance the safety and sustainability of their business. We provide classification and technical assurance along with software and independent expert advisory services to the maritime, oil & gas and energy industries. We also provide certification services to customers across a wide range of industries.
Originated in 1864, DNV GL operates globally in more than 100 countries with our 15,000 professionals dedicated to helping our customers make the world safer, smarter and greener.
The Global Shared Services (GSS) organization within DNV GL provides high quality, cost effective services within Human Resources, Finance, IT and Real Estate Management & Procurement. The delivery requirements are based on Global Service Level Agreements between the Business Areas, Group Centre and GSS.
GSS is about bringing a team of professionals together; providing global standard services and competence based advisory services. We are driven by our peoples’ competence and motivation to support the Business Areas and Group Centre. As a GSS employee you will act in a professional, international, multi-cultural and service oriented environment. You will have opportunities to enhance your personal competencies and expertise and build network with colleagues around the world.
In Poland, DNV GL has a strong presence with more than 300 employees working within Maritime, Business Assurance, Energy, Software and GSS, with GSS IT delivering services to DNV GL worldwide.
GSS is expanding in Poland by building a Global Centre in Gdynia, delivering selected services within HR, Finance, Real Estate Management & Procurement.
We are looking for dedicated employees with strong skill sets, a professional service oriented attitude and team spirit. This is an exciting opportunity to be part of building our new Global Centre and working within an international organization with a globally recognized brand.
Local Unit & Position Description
The Global Centre HR will deliver high quality HR services to European countries. Services are rendered in close collaboration with the GSS HR Regional Centers within Europe, together developing the Global Shared Service HR function for DNV GL.
We are seeking Specialists HR Office for the Global Centre HR responsible for document-, personnel- and employee data management for countries in Europe.
As the Specialist HR Office, you will prepare and deliver HR documents to employees or authorities, such as: Certificates, Confirmation Letters and Statement of income. You will further archive the employee personnel file according to legal requirements and company needs, and register and maintain employee master data in the HR IT system while assuring its quality and consistency.
The Specialist HR Office will report to the Head of Section HR Office. This is a new position based in Gdynia, Poland.
In the first period, you will be engaged in an exciting project, building up the HR Office in Gdynia.
To succeed in this role you will provide expertise in a broad variety of HR Administration Services. You will actively support service implementation, development and continuous improvement of HR Office deliveries.
Position Qualifications
- Bachelor’s or Master’s degree (not graduated with some experience may be considered)
- Some administration experience, preferably within Personnel File Management, Document Management and/or Employee Data Management
- Proven track record of providing administrative support within in a large, preferably international organization is an advantage
- Excellent skills in Microsoft Office and preferably advanced IT skills in HR Data Management Systems;
- Proven ability to learn and understand new software/ HR IT systems
- Excellent English skills required - written and verbal. Additional European language skills will be advantageous
- Some up to date knowledge of employment legislation in European countries would be an advantage
- Previous work experience in Customer Service/BPO environment will be a strong asset.
Characteristics of Successful Employees
- Focus on client needs
- A caring and respectful team player who acts consistently in accordance with the DNV GL company values
- Positive attitude, customer centric mind set and willingness to go the extra mile to meet organisational goals
- Highly motivated with a flexible and adaptable approach to work in order to meet tight and changing deadlines
- Willing to learn and develop and proactively identifies opportunities for improvement of work
- Willing to share knowledge and support others within a team
- Demonstrates excellent organisational skills. Ability to plan and prioritise own workload and work on own initiative as well as manage conflicting deadlines
- Excellent written and oral communication, service attitude and interpersonal skills.
- Ability to foster positive relationships at all levels of the organisation and across multiple locations. Good cultural awareness
- Demonstrates urgency whilst maintaining high standards of output. Quality orientated, with a focus on attention to detail.
- Produces, implements and shares new ideas and initiatives.
- Exercise discretion and respect for confidentiality
We offer
- Multinational working environment
- Grant to study
- Grant to foreign languages learning
- Grant for sport or other hobbies
- Medical package
- Complex adaptation training
- Modern and innovative technologies
- Modern video rooms to conduct interviews with candidates via Skype across all Europe
- Atractive working environment based in Gdynia - fruit days, great coffee, ergonomic space, high-tech equipment
