For our Client, we are looking for:
Administrative Assistant in Human Resources and Corporate Services Division/ Human Resources Unit/Personnel Administration Sector/Remuneration and Benefits Team
Location: Warszawa, Śródmieście
Reference Number: AA/112/2025
The description of duties is a presented below:
- to verify and manage personal files of Frontex staff (including paper and electronic filing and archiving/registering new documents)
- to encode data in HR information systems
- to assist in onboarding of new staff members
- to prepare certificates, draft e-mails, assist in the flow of all working documents
- to monitor functional mailboxes and communicate with internal and external parties;
- to provide administrative support in general administrative procedures on the specific HR subjects;
- to support in drafting notes, letters, reports and follow ups on documents;
- to perform basic administrative tasks as copying, scanning, etc.
Requirements:
- Education: successfully completed secondary education related to the business needs;
- Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
- Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
- Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
Personal skills:
- high level of responsibility and ability to work independently;
- high level of service orientation;
- ability to work under pressure and experience in organizing work and prioritizing accordingly;
- ability to communicate efficiently at all levels internally and externally and in appropriate manner;
- strong sense of accuracy and attention to detail;
- high level of discretion and ability to handle confidential matters;
- proven organizational skills;
- ability to adapt to a dynamic working environment;
- ability to learn new skills and software;
- ability to work in a team.
We offer:
- contract of employment through the Employment Agency;
- daily remuneration: 71,82€ net;
- medical care, sport card;
- opportunity for development and promotion;
- hybrid working option;
- convenient location of the office - the centre of Warsaw;
Application deadline: until 29.09.2025
Please be advised that only resumes in English will be considered.