Administrative Assistant in Security and Information Management Division / Project Management Office

• providing administrative support in general administrative procedures;
  Agenda and calendar management;
• supporting in the daily organisation of work and tasking;
• supporting the organisation of online and physical meetings (including drafting minutes, preparing materials and presentations);
• assisting in preparation and follow up of correspondence such as drafting notes and letters;
• supporting the finalisation of the team’s contributions;
• sreparing and updating statistical data (tables, graphs, and charts);
• supporting various projects;
• organisation the workflow and archiving of documentation;
• drafting notes, letters, reports, e-mails and follow ups on documents;
• carrying out data entry and support the administration and monitoring of electronic databases;
• supporting in the review and preparation of documentation attached to claims, invoices, and requests for payments;
• monitoring functional mailboxes and communicate with internal and external parties;
• performing basic administrative tasks as copying, scanning, etc.
• creation of projects and office intranet sites and repositories.
• assists and contributes to Project Management Office horizontal activities, up to the individual’s level of competency.

• education: successfully completed secondary education related to the business needs;
• work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
  

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

• contract of employment through the Employment Agency;
• daily remuneration: 82,95€ net;
• medical care, sport card;
• opportunity for development and promotion;
• hybrid working option;
• convenient location of the office - the centre of Warsaw;

Please be advised that only resumes in English will be considered.

Applications are being accepted until October 1, 2026