Administrative Assistant in Security and Information Management Division/Project Management Office

Duties and tasks linked to the post:

• Providing administrative support in general administrative procedures
• Agenda and calendar management
• Supporting in the daily organisation of work and tasking
• Supporting the organisation of online and physical meetings (including drafting minutes, preparing materials and presentations)
• Assisting in preparation and follow up of correspondence such as drafting notes and letters.
• Supporting the finalisation of the team’s contributions
• Preparing and updating statistical data (tables, graphs, and charts)
• Supporting various projects
• Organisation the workflow and archiving of documentation.
• Drafting notes, letters, reports, e-mails and follow ups on documents.
• Carrying out data entry and support the administration and monitoring of electronic databases.
• Supporting in the review and preparation of documentation attached to claims, invoices, and requests for payments.
• Monitoring functional mailboxes and communicate with internal and external parties.
• Performing basic administrative tasks as copying, scanning, etc.
• Creation of projects and office intranet sites and repositories. 
• Assists and contributes to PROM horizontal activities, up to the individual’s level of competency.

Requirements:

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

We offer:

• contract of employment through the Employment Agency;
• daily remuneration: 70,54€ net;
• medical care, sport card;
• opportunity for development and promotion;
• convenient location of the office - the centre of Warsaw;
• work with professionals.

Application deadline: until July 4, 2024

Please be advised that only resumes in English will be considered.