Administrative Assistant in Situational Awareness and Monitoring Division / Frontex Situation Centre

Key responsibilities of the position:

• Support the planning of Standing Corps FSC Information Officers
• Support the specialised training of Standing Corps
• Support the deployments management of the SCs within OperaEvo and other available platforms and tools (FOSS, JORA etc.)
• Supporting the implementation phase of 2023 FSC Operations
• Supporting the drafting or the collection of various reports/documents
• Contributing to the establishment of certain business processes and the drafting of the respective SOPs
• Support the interaction with other responsible for the SC management and deployment entities (ORD, DMD)
• To carry out data entry and support an administration and monitoring of electronic databases
• To assist in the preparation of statistical data (tables, graphs and charts);

Other Administrative Tasks:

• Contribution to the preparation of briefing notes, presentations, speaking points for the managers of the Frontex Situation Centre but also to Senior Management
• Supporting the organization of events, meetings, and visits to FSC
• Taking action points/minutes during meetings
• To support the document flows and archiving -filing and circulation of dossiers
• Provide administrative support in general administrative procedures
• To monitor functional mailboxes and communicate with internal and external parties (including ARES) and ensure timely follow-up to the daily tasks of the Unit

Requirements:

• Education: successfully completed secondary education related to the business needs
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal skills:

• high level of responsibility and ability to work independently
• high level of service orientation
• ability to work under pressure and experience in organizing work and prioritizing accordingly
• ability to communicate efficiently at all levels internally and externally and in appropriate manner
• strong sense of accuracy and attention to detail
• high level of discretion and ability to handle confidential matters
• proven organizational skills
• ability to adapt to a dynamic working environment
• ability to learn new skills and software
• ability to work in a team

We offer:

• contract of employment through the Employment Agency
• daily remuneration: 59,92€ net
• medical care, sports card
• opportunity for development and promotion
• work with professionals

Please be advised that only resumes in English will be considered.