Administrative Assistant

SCOPE OF RESPONSIBILITIES:

• Write procedure correspondence, or more complex, having received only the essential content of the letter, leaving it ready for its signature and sending
• Calculate and track sales, receipts, unpaid, production, etc.
• Payroll and Accountancy management
• Receive and distribute incoming correspondence
• Attend to visitors and phone calls
• Arrange interviews
• Keep up to date the Department archive
• Eventually assist to meetings to take notes and prepare the pertinent report
• Carry out and take control of invoices, receipts, delivery notes
• Mail management

REQUIREMENTS:

• High/bilingual language knowledge is required: English, fluent in German and Spanish knowledge is a plus
• Basic user lever office knowledge
• Accounts knowledge
• Minimum experienced required: one year carrying out similar tasks to those described
• Order and tidiness in the job
• Good planner
• Well and easy mannered
• Used to objective-based work
• Special attention to personal and over the phone behavior.
• Initiative to write documents and solve unexpected situation
• Easy to work in groups
• Improvement attitude and willing to learn and support