AP Manager

HAYS Poland jest firmą doradztwa personalnego, należącą do międzynarodowej grupy HAYS plc, notowanej na giełdzie w Londynie i największej firmy rekrutacyjnej w Wielkiej Brytanii.

Grupa posiada ponad 390 biur w 27 krajach na całym świecie, w których łącznie pracuje 8 300 specjalistów. Jest liderem w Europie Środkowej i Wschodniej, Azji, Ameryce Południowej, Australii, Nowej Zelandii, Chinach, Japonii, Hong Kongu i Kanadzie.

Founded in 1986, QVC (which stands for Quality, Value, Convenience) has an extraordinary 30 year track record of growth and success. Now with annual net revenues of US$8.7 billion, QVC has emerged as the world’s leading video and ecommerce retailer, with live TV broadcasts reaching more than 350 million homes worldwide. QVC’s customer-centric culture helps explain why over 90% of QVC’s annual revenues come from repeat customers – people who have come to know and trust us. And it’s a big reason QVC people are proud to work here 

AP Manager 

Responsibility Summary

• Ensure the accuracy and timeliness of all vendor payments.
• Maximize cash discounts and terms, where applicable.
• Work with GBS personnel and vendors, as well as Market personnel and vendors to address and resolve issues as they surface
• Ensure assigned A/P General Ledger reconciliations (Market and GBS) are completed in a timely manner and reconciling items are kept current.
• Assist with testing and approving all GBS A/P related system changes
• Work with QVC Corporate Procurement, QVC Finance management, and GBS Management to grow PCard usage and rebates
• Review and modify A/P Policies and procedures as dictated by market and company changes and/or industry. Review and update SOX documentation to reflect changes in personnel, department practices and systems
• Build on vendor and market relations – ever striving to improve.
• Provide staff coaching, and reviews and approves employees performance evaluations for completeness
• Approve non-PO indirect invoices over $20K, and direct invoices (offline) over $250K (if applicable)
• Approve wire transfers for indirect payments up to $250K, and direct payments up to $500K if applicable.
• Approve indirect purchases for the GBS Accounts Payable department up to $5K.
• Make departmental process changes, including personnel decisions.
• Approve final testing for Finance A/P systems.
• Prepare preliminary annual budget, for the GBS Accounts Payable Department including PCard Rebate

 
Key Accountabilities:

40 %time: Provides direction and control necessary to ensure that all vendor payments are made in a timely and accurate fashion, maximizing cash discounts, PO terms and PCard rebate opportunities. Ensures that all departmental procedures and policies are followed, modifying as dictated by changes in the business. Works with staff members to ensure SOX (Sarbanes and Oxley) compliance and any other compliance as dictated by any of the GBS markets. Addresses and oversees the resolution of vendor payment/deduction discrepancies. Corresponds with Buyers (merchants) on an as needed basis assisting them in resolving vendor disputes. Assist with buyer training on an as needed basis. Work with problematic vendors in resolving account discrepancies

30% of time: Works with Legal Counsel, both internal, and external to provide vendor information as needed to support litigation matters. Meets with operational departments as needed to ensure the accurate and timely flow of receiving non-PO paper work. Interacts with management to ensure that the T&E policy is adhered to, bringing any variances to the policy to the attention of the GBS Finance Manager. Makes recommendations for modifying/strengthening the policy as needed. Collaborates with Management and IT to define, test and implement system modifications needed to meet the ever changing environment of the GBS and the company.

12% of time: Provides performance and career coaching as needed. Ensures the completeness, fairness and timeliness of employee reviews using the established company policies. Maintains and determines staffing levels and job descriptions and distribution of work for department. Delegates, and develops staff to handle new responsibilities as needed. Conducts regular staff, and check-in meetings to provide updates, discuss, and collaborate on changes necessary for the smooth operation of the AP department. Reviews productivity
reporting – adjusts staff and/or staffing priorities as needed to ensure acceptable backlogs and productivity.

12% of time: Oversees PCard Program including EPayables, PCards, and Ghost cards issued, as well as monthly and quarterly analysis and reporting. Prepares annual budget and PCard rebate. Controls expenses to ensure budget numbers are met or bettered.

 5% of time: Oversees Debit Balances for all Markets including but not limited to personnel. Also includes assisting with any debit balance accounts as necessary and addressing issues with merchants, vendors, executive management and/or Legal. Assists with providing training to Merchants to increase efficiencies in debit balance prevention and reduction.

1% of time: Reviews and approves General Ledger reconciliations ensuring that reconciling items are minimal and kept current and, ensures that reporting deadlines are met

Critical Skills/Knowledge:

• Hands on experience or working knowledge of Microsoft Office, including but not limited to Excel, Word, Access, and Power Point. Also knowledgeable on internet and intranet web applications and web browsers.
• Excellent communication and organizational skills, with a great attention to detail and follow through capabilities.
• Ability to work under pressure associated with managing a large staff, and the daily processing of a high volume of invoices and short time frames for processing. Flexible to changes in direction and/or priorities.
• Ability to interact with all levels of internal and external customers and personnel.
• Working knowledge of SAP financial system, but proficiency on the AP, and G/L modules. Prior knowledge of inventory purchase order management processes a plus.

Just as we search the globe for unique products, we’re also searching for unique individuals to join our team. QVC offers a variety of career paths in Krakow, whether you are a recent university graduate, completing your studies, looking for the next step in your career or want to work flexible hours. With a wide range of exciting opportunities, there’s no better place to start or continue your career.

Prosimy o dopisanie następującej klauzuli „Wyrażam zgodę na przetwarzanie moich danych osobowych zawartych w ofercie dla potrzeb procesu rekrutacji zgodnie z Ustawą o ochronie danych osobowych z dnia 29.08.1997r., Dz. U. Nr 101, poz. 926 ze zm.” Numer w rejestrze agencji zatrudnienia: 361 hays.pl