For our Client - a leading global investment bank with an office in Warsaw - we are seeking a motivated candidate to undertake the role of Executive Assistant.
The successful candidate will work closely with the Warsaw based team by providing support to them including day to day office management, team calendar management, travel arrangements, data search, documents and presentation preparation. Fluent oral and written English is a must.
EXECUTIVE ASSISTANT (M/F)
Miejsce pracy: Warszawa
Nr Ref.: PAJK5976
Opis stanowiska:
Key tasks will include:
- Supervising calender management, including arranging and coordinating meetings
- Preparing internal office reports and correspondence
- Maintaining office files
- General secretarial functions including, but not limited to, typing, printing, faxing, copying and binding documents
- Booking attendance at events, conferences and seminars for Executive Directors
- Managing and organizing internal and external catering for meetings and functions
- Managing the Office and equipment maintenance, including replenishing consumables
- Assisting the Director with specific projects and extensive research
- Preparing documents, briefing papers, reports and Power Point presentations
Kogo szukamy:
- Educated up to university degree level (Economics, English studies, etc) however will consider candidates with no university degree who will have significant related experience and excellent spoken and written English
- Fluent knowledge of English (written and oral) is a must
- Excellent knowledge of MS Office
- Excellent business culture related skills and full involvement in the duties
- Strong communication and administration skills
- Enjoy administration and working in an office
- Excellent customer service skills and ability to listen and respond diplomatically if necessary
- Dynamic and multi-task personality
- Strong work ethic and flexible approach
- Creative extrovert, open to people and a positive attitude
