Facility Leader / Co-ordinator

Welcome to Global Shared Services in Gdansk

Arla is a global farmer-owned organisation that is behind many well-known and loved brands, including Arla Apetina®, Castello®, Lurpak® and many, many more.

As a Facility Lead/ Co-ordinator, you become a part of our Global Shared Services Centre in Gdansk. Here, you won’t find factory machines or farmers. Instead, you will join over 640 colleagues dedicated to supporting all of Arla with IT, HR, Financial, Logistics, Member Relations and Procurement operations. Joining us, you will take part in our mission to make a real difference for colleagues near and far.

With nearly 15 years of existence in Gdansk, we offer you a lot of knowledge and the opportunity to partake in challenging and exciting innovation projects. As a part of the Arla organisation, you will also enjoy a Scandinavian, collaborative work culture. We are all on first name terms with each other, and we truly appreciate diversity and individuality.

About the job

As a Facility Lead, you will head up Facility Services and will be responsible for reception, office space maintenance and Health & Safety of our employees. Don’t worry you will not be alone as you will join a group of highly motivated and skilled specialists in these fields as part of the Facility Services team.

Your tasks would include:

• Being responsible for the day-to-day operation of Arla GSS office located in the Neptun building, Gdańsk Wrzeszcz
• Ensuring that all periodic inspections are taking place and are fully documented
• Liaising with architects and service contractors responsible for construction projects
• Providing advice on technological, architectural and environmentally friendly solutions
• Participation in the preparation of contracts for service contractors, terms and conditions of lease
• Monitoring office operational costs and proposing cost saving solutions
• Being responsible for storing and archiving formal, legal and technical documentation relating to Arla GSS office
• Being responsible for projects relating to facilities and building administration.
• Supporting and collaborating with our procurement department in tender process for Facility contracts and projects.
• Provide timely and accurate information to internal and external stakeholders.
• Championing a safe and healthy workplace and fair and equitable work practices.
• Ensuring the office space is designed in accordance to the company’s visual identity.
• Inspect buildings’ structures to determine the need for repairs or renovations.
• Participate in nominated cross organisational teams.
• Being part of the Global Facility Forum (engaging with colleagues worldwide, sharing best practice and aligning services).

What we are looking for:

• At least 2 years’ of Facility Services experience, ideally within SSC
• Good knowledge of facility management
• Excellent customer service
• Proven record of taking initiative to continually improve and develop office environment
• Excellent verbal/ written communication skills with a good telephone manner
• Fluency in English – written and verbal
• Strong listening and questioning skills
• Knowledge of Microsoft Office
• Excellent organizational skills and high commitment
• Professional personal presentation
• Ability to work on own initiative and take responsibility where necessary and to work as part of the team

What do we offer?

• International operating environment   
• Scandinavian working style & no dress code  
• Employee Assistance Programme (legal, psychological, health, financial consulting, etc. ) 
• Flexible working time (start your day of work between 7-9) and home office work possibility 
• Financial support of your education  
• Medical care & life insurance  
• Additional benefits like gym card, vouchers, travel points or cinema tickets, etc. 
• Home kit – monitor, laptop, keyboard, mouse, headsets, webcam 
• Referral program for employees 
• Relocation package
• Trainings with experts & professional induction in a new position  
• Support for your healthy lifestyle (fruit day, facility for sportsmen, sport challenges and activities, Arla active teams / sport groups)  
• Modern office space with beautiful view and high standard furniture (i.e. adjustable desks)  
• Spacious canteen, delicious coffee and tea available on every floor in special designed spots  
• Chill-out rooms with X-box, pool table, board games, football table and swing