HR & Payroll Specialist
Katowice
549739
ABOUT TMF GROUP
TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 9,100 experts and 120 offices in 85 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.
DISCOVER THE ROLE
We are looking for a HR & Payroll Specialist to join our team in Warsaw, Katowice or remote to perform a variety of payroll activities for allocated clients.
Key Responsibilities:
Operations
- Responsible for accurate entry of source information into payroll/HR software
- Ensuring all paperwork is filed on time and accurately with the relevant Polish authorities (ZUS, PIT, PFRON, GUS)
- Preparation of banking payroll file to be uploaded to the banking system for payment
- Submitting all output and reports for clients to Manager for approval prior to communicating with client
- Any other tasks aligned with the individual competences and area of expertise, assigned by the Senior Specialist, Manager or HoD
Compliance
- Identifying out-of-scope service and providing respective information to the Manager
- Identifying errors or missing documentation provided by the client
- Reviewing the banking payroll file prior uploading to the banking system for payment
- Responsible for reviewing and controlling agenda for allocated clients
- Reviewing clients’ payrolls and identifying errors
- Being proactive and using initiative to clarify issues, identify savings and efficiencies for the clients and processes within a Team, proactively sharing the best practices
- Keeping up to date with changes in payroll and labour legislation
- Working in compliance with all company procedures and related standards of work
Customers
- Attending the operational meetings with clients representatives
- Providing information to client on time to ensure clients’ staff is paid in the defined period
- Providing services mainly to medium-size and large-size clients under minimum supervision
- Making sure that the client is sending necessary information on time and in correct format
- Sending correspondence to clients and Polish authorities
- Sending responses to client questions
People
- Giving instructions to Trainees and Assistants on their basic tasks (such as: records keeping and entering data into the system) and supporting them in more complex tasks
- Providing internal trainings and sharing knowledge with other members of the team
- Providing support in professional development and onboarding of band 1 & 2 employees
Key Requirements:
- At least 3-5 years of experience in HR and payroll area
- At least 2-3 years of experience in calculation of salaries
- Experience in outsourcing industry is an advantage
- Bachelor or Master degree (preferably in administration, economics, management, law or related field)
- Very good knowledge of labor law and social security
- Advanced knowledge of MS Office
- Previous working experience with payroll software
- English at minimum level of B2 with knowledge of technical vocabulary
WHAT'S IN IT FOR YOU
- Private medical care
- Life insurance co-financing
- Free Business English classes in the office
- Access to online foreign languages learning platform - GoFluent
- Flexible working hours
- Co-financing of tickets for sports activities
- Social fund with holiday allowance
- Pre-paid (lunch) card
- Reliable support in achieving your own professional goals.
