Kelly Services, founded by William R. Kelly in 1946, is an international workforce solutions provider for customers in a variety of industries in 40 countries. Kelly Services specializes in Recruitment Projects within IT, Finance, Accounting, Multi-Lingual, Sales and Marketing, Call Center, Engineering. In addition Kelly also offers an array of Consulting and Outsourcing services. Employment Agency No: 593
International Billing Specialist with Languages
Location: Warszawa
For one of our clients, we are currently looking for International Billing Specialist with Languages.
Responsibilities:
- Verification of time recording
- Generation of WIP reports, proformas, generation of draft bills - revision thereof
- Transfers of misallocated time or costs
- Issuing final invoices to the clients, recording of invoices in Elite
- Recording of cash collections for some billing assistants
- Ensure the letter of engagement or any document bearing the engagement terms is available, filed and specificities recorded in Elite and/or ARCS
- Ensure that internal procedures are followed
- Ensure that the data (Clients’ addresses, matters, timekeepers, charge out rates and budgets, Addresses, contact names and telephone numbers or email addresses, cap fees, payers) are up to date in the software (Elite and ARCS)
- Ensure top quality of invoices sent to the client, in particular: dates, spelling, presentation, address, purchase orders or clients references, bank references, mandatory legal information per country, calculations, VAT rules, credit notes
- Coordination of work with secretaries, partners and other members of the Finance Team
- Control of what is already done, what is pending, mastering their work schedule up until the monthly closing
- Specific follow-up for some partners
Requirements:
- Excellent interpersonal and communication skills, both written and verbal (English, French, Polish)
- Experience in a law firm or professional services environment is preferable
- Knowledge of the Elite accounts system, of e-billing systems and other general accounting procedures, would be an advantage
- Confident using MS Office, including Word and Excel
- Experience in Accounts Receivable (billing process and other general accounting procedures)
- Strong mathematical and organizational skills, accuracy and attention to detail
- Able to ensure all firm policies and control procedures are met
- Able to work independently and effectively with individuals at all levels within a team-oriented environment
- Able to priorities and multi-task particularly when working under pressure and to tight deadlines
- Hardworking and enthusiastic approach to work; professional in outlook, attitude and appearance
- Flexible and prepared to work additional hours at month, quarter and year ends
- Experience in working with internal and external clients , excellent customer service focus
We offer:
- Work in an international environment
- Friendly workplace atmosphere
- Employment agreement with benefit package (private medical care, sport and recreation program)
- Stable employment conditions
