International Billing Specialist

For our Client, an international law firm, we are looking for Candidates for the position of an:

International Billing Specialist

This role is accountable for issuing invoices for Europe offices. The main area of focus is ensuring that the whole billing process for assigned partner’s portfolio is under control. This entails the verification of time recording, the generation of WIP reports, preforms and bills, the transfers of misallocated time or costs, the recording of invoices in Elite and quality control of invoices. Furthermore the role will require you to oversee the recording of cash collections for billing assistants and specific follow-up for some partners

Responsibilities

• Verification of time recording
• Generation of WIP reports, proformas, generation of draft bills - revision thereof
• Transfers of misallocated time or costs
• Issuing final invoices to the clients, recording of invoices in Elite
• Recording of cash collections for some billing assistants
• Ensure the letter of engagement or any document bearing the engagement terms is available, filed and specificities recorded in Elite and/or ARCS
• Ensure that internal procedures are followed
• Ensure that the data (Clients’ addresses, matters, timekeepers, charge out rates and budgets, Addresses, contact names and telephone numbers or email addresses, cap fees, payers) are up to date in the software (Elite and ARCS)
• Ensure top quality of invoices sent to the client, in particular: (dates, spelling, presentation, address, purchase orders or clients references, bank references, mandatory legal information per country, calculations, VAT rules, credit notes)
• Coordination of work with secretaries, partners and other members of the Finance Team
• Control of what is already done, what is pending, mastering their work schedule up until the monthly closing
• Specific follow-up for some partners

• Excellent interpersonal and communication skills, both written and verbal ( English, Polish )
• Experience in a law firm or professional services environment is preferable
• Knowledge of the Elite accounts system, of e-billing systems and other general accounting procedures, would be an advantage
• Confident using MS Office, including Word and Excel
• Experience in Accounts Receivable(billing process and other general accounting procedures)
• Strong mathematical and organizational skills, accuracy and attention to detail
• Able to ensure all firm policies and control procedures are met.
• Able to work independently and effectively with individuals at all levels within a team-oriented environment
• Able to priorities and multi-task particularly when working under pressure and to tight deadlines
• Hardworking and enthusiastic approach to work; professional in outlook, attitude and appearance
• Flexible and prepared to work additional hours at month, quarter and year ends
• Experience in working with internal and external clients , excellent customer service focus
• Continuous improvement mindset

• possibility to growth within an international the company
• friendly working atmosphere and open organizational culture
• perfect location: the Centre of Warsaw