IT Planning and Project Specialist

HAYS Poland jest firmą doradztwa personalnego, należącą do międzynarodowej grupy HAYS plc, notowanej na giełdzie w Londynie i największej firmy rekrutacyjnej w Wielkiej Brytanii.

Grupa posiada ponad 390 biur w 27 krajach na całym świecie, w których łącznie pracuje 8 300 specjalistów. Jest liderem w Europie Środkowej i Wschodniej, Azji, Ameryce Południowej, Australii, Nowej Zelandii, Chinach, Japonii, Hong Kongu i Kanadzie.

Specific Job Description:
The FedEx IT department is searching for an IT Planning and Project Specialist in its Process and Project Management Team.
This people person will be employed full-time in the newly created FedEx Service Center in Krakow – Poland and managed remotely from the EMEA HQ location in Brussels – Belgium.
She/he will be responsible for the administrative tasks regarding the Contract Management Process.
• Support about 35 Managers located across EMEA, main locations/markets are HQ Belgium, France, Germany, United Kingdom and Italy
• End-to-end process of contract administration
• Working with PeopleSoft modules on Contract Administration
• Working with all IT departments
• Working with internal department such as Legal Department, Finance Department, Audit Department
• Example of activities are;
o Compliance checking on Contract and Invoicing
o Creating, preparing and maintaining check-list on Conract status
o Reporting on Contract Status to IT responsible Managers and other internal departments
o Working with Legal and Vendors on drafing contracts, proposing contract content to IT managers, scheduling and assisitng in meetings between Manager and Vendor
o . . .
• Types of contracts are;
o Hardware and software maintenance contracts
o IT Equipment purchasing contracts
o Software licensing contracts
o Telecommunication contracts

In addition the selected candidate will be responsible for the IT Vendor Management, process currently performed scattered around the IT organization, so looking for someone to be able to bring structure in the Vendor Management process and by doing so add value to the IT organization.
In addition the selected candidate will assist the Process and Project Management Team and the IT management in other added value processes where required. As such the selected candidate requires a good working knowledge of an IT environment (Infrastructure, Software development and deployment …).
Job Requirements
Essential experiences
• Approximately 3 years of professional experience
• Legal background: Law graduate of paralegal education preferred
• Contract Management experience
• Experience in working in an internation environment

Essential skills
• Fluent in English
• Communicative level of at least one other European language (either French, German or Italian)
• Self starter, being able to work independently
• Communicative
• Strong problem solving skills
• Stakeholder management skills
• MS Office skills (Outlook, Word, PowerPoint, Excel)
• Bright and ability to think out of the box
• Pro-active, flexible and being able to multitask

Desired skills and experience

• Local language (being able to work in the Krakow Service Center)
• Understanding of the IT environment
• Being able to work in a matrix environement
• Vendor Management skills
• Working knowledge of MS SharePoint
• Working knowledge of PeopleSoft Financials

Prosimy o dopisanie następującej klauzuli „Wyrażam zgodę na przetwarzanie moich danych osobowych zawartych w ofercie dla potrzeb procesu rekrutacji zgodnie z Ustawą o ochronie danych osobowych z dnia 29.08.1997r., Dz. U. Nr 101, poz. 926 ze zm.” Numer w rejestrze agencji zatrudnienia: 361 hays.pl