Office Coordinator

Office Coordinator provides business administrative duties to ensure office processes run smoothly. Supports office documentation, daily activites and employee-related functions.

Responsibilities:

• Cooperates with administration/facility management, including maintenance of building and ordering proper janitorial supplies,
• Cooperates with HR Department and Managing Director to ensure employee related documentation is complete,
• Supports recruitment process,
• Supports settlements of business trips,
• Maintains internal office procedures, creates new when necessary,
• Support training requirements, including organizing rooms for employee training, reviewing training policies, and updating training systems,
• Organizes relevant office events and staff meetings,
• Communicates with staff for the purpose of ordering office supplies and planning of meeting rooms,
• Responsible for incoming and outgoing mail,
• Supports Management Boards by organizing meetings, making notes, handling necessary documentation,
• May participate in accounting duties, including resolving billing questions and managing invoices.

Qualifications:

• Previous working experience as an Office Coordinator or Office Assistant,
• Associate’s/College degree; BSc/Ba in business administration or relevant field is a plus,
• Very good communication and interpersonal skills,
• Excellent organizational and time management skills,
• Multi-tasking aptitude,
• Open minded, enthusiastic and passionate, can-do attitude,
• Fluency in Polish and English (minimum B2/C1),
• Computer literate and proficient using Microsoft Office.

What we offer:

• Employment contract,
• Medical package Medicover and a FitProfit card,
• Accident insurance; optional life insurance,
• Flexible working time,
• International environment,
• A great workplace – our beautiful office in Warsaw, Postępu St.