Luxoft is a global leader in high-end software development.
Luxoft is looking for talents with a passion for technology & ready to create original solutions. Once on board, you are invited to expand your knowledge & skills, offering you a continuous learning experience helping you stretch your potential.
So if you’re enthusiastic by the idea of accessing cutting edge technology & innovation to make an impact, why don't you join us?
- IT coordination
o Managing distribution lists, Sharedrive access, Confluence Team Calendar
o Raising IT support issues & chasing items
- Staff Onboarding / Offboarding coordination
o IT & Login creation with Luxoft & Excelian teams (laptops, email addresses, distribution list, SharePoint)
o Lux Staff Management / Approving candidates / ensuring job title is correct
o Desk management
o Welcome / introducing teams / setting meetings with managers
o Requesting & chasing access for team on client accounts.
- HR
o Notifying managers & approving contract extension after probationary period
o Requesting salary changes and bonuses in LuxStaff
o Managing changes & processes for performance reviews / structures
o Point of contact for HR issues
- Document Management
o Onboarding documents – starter packs
o GDC Staff Contacts
o Coordinating creation & updating Excelian CV’s & profiles
o Timesheets
o Formatting of documents
- Travel Coordination & Visa Management
o Receiving the travel requirements from the onsite project teams
o Inputting travel requests into LuxTravel
o Coordination of flights / accommodation
o Getting approvals from budget owners
o Inputting visa requests into LuxTravel
o Managing visa extension
- Training coordination
o Gathering the training requirements
o Organising the formal & Internal trainings
o Approving the LuxTalent training requests
- Meetings facilitation
o Organising internal team briefings
o Organizing & facilitating project meetings / creation of docs
- Holiday Management
o Approving holiday requests
o Updating Team Calendar
o Communicating holidays / Unplanned (sickness) to the project teams in the UK / Switzerland / Germany
- Other
o Office / Desk Move coordination
o Point of Contact for team regarding building / facility issues.
o Organising team events
- Min. 5 years' of experience in Office Manager / PMO type of role
- Experience in Investment Banking environment is a plus
- Experience in IT environment is a plus
- Fluent English
- MS Office
- Ability to work independently
- Outstanding communication skills
We are looking for Office Manager in our Excelian Global Delivery Center in Warsaw. The role involves dealing with senior stakeholders, projects' coordination and PMO / administrative tasks.