Operations Assistant

As Operations Assistant you will be responsible for: 

• Supporting day-to-day operations of the team. You will work closely with the Traffic/Operations Manager to understand team processes, capabilities, billing schemes, types of reports required on a monthly basis and be a backup during his/her absence and act as a point of contact for our clients and finance department. 


• Helping in resource allocation requirements during Operations Manager’s absence. You will be responsible for ensuring that all resources are assigned in a manner that maximizes personal strengths, areas of expertise and client preferences usage. 


• Coordinating small creative projects. You will manage small projects end to end with our internal team that involves designers, copywriters and experienced marketing professionals. 


• Dealing with external vendors. You will be responsible for coordinating with external organizations such as printers, creative agencies, voiceover artists and shipping companies. 


• Day-to-day administrative tasks. These will include maintenance of subscriptions database, stationery orders, being an administrator of a team inventory tool, assistance in events organization, tracking client feedback.

What you absolutely need to have:

• Fluent level of English (written and spoken) 


• Very good knowledge of Excel 


• Attention to detail, accuracy and strong data analysis skills 


• Good project management skills 


• Passion for marketing and communication 


• A creative mind (and an ability to adapt your thinking to a business context)

What would really help your application:

• Relevant experience in operations coordination 


• Good organizational and multitasking skills 


• Ability to work under pressure and meet tight deadlines 


• Strong interpersonal and communication skills 


• Proactive approach with the ability to put forward new ideas 


• A passion for technology (especially within a business context) 

Please note that the recruitment process will include a test to evaluate the candidate’s knowledge of excel.

• Interesting and stable job in a vibrant atmosphere as part of a truly international team of marketers, writers, designers, developers and dedicated project managers.


• Competitive salary with attractive benefits package.


• Generous training budget and access to a rich range of industry-leading training resources. 


• Opportunity for personal development in a multinational environment. 


• Friendly, welcoming working environment populated by expats, recent grads and agency-seasoned creatives.