Team Assistant for specialist team in Szczecin

Areas of responsibility

You will refer to the Team Leader of our Polish administration team based in Denmark and provide administration support to your colleagues in Szczecin. Moreover, you will cooperate closely with our administration team at our Warsaw office.

Your primary responsibilities will include the daily management of mail, including sending and receiving mail by courier as well as ordering office equipment, etc. You will support your colleagues by arranging meetings and booking conference rooms, etc using Outlook. You will also assist your colleagues with the planning of travels and preparation of travel reports.

Additionally, you will handle various documents, including prepare and translate documents from Polish to English and from English to Polish. You will assist your colleagues with PowerPoint presentations and file documents in our electronic case and document handling system.

Furthermore, your key duties will be to:

• assist with the coordination of relevant exhibitions and other branding arrangements in Poland
• assist your colleagues from communication with the update of our homepage regarding Polish wind activities
• update and order relevant leaflets and brochures regarding our company
• coordinate various practicalities, such as scheduling cars for service, send safety equipment for service and ensure that your colleagues' training certificates are updated regularly
• report registrations in our safety system.

You will be the Danish IT organisation's point of contact on IT matters in Szczecin and assist your colleagues in the use of our financial management system.