Ogłoszenie numer: 2816438, from 2019-12-03
FAT, Fabryka Automatów Tokarskich we Wrocławiu S.A., member of the Belgian HACO group is a leader among manufacturers of conventional and numerically controlled lathes in Poland. The HACO Group is one of the largest producers of metalworking machines in Europe and an important manufacturer of woodworking machines. The HACO group includes many production plants, mostly located in Western Europe, as well as numerous sales offices around the world.
Currently FAT/HACO is looking for:
The Personal Assistant to the General Manager / Asystent Dyrektora
Location: Wrocław
Job description
Job Summary
The Personal Assistant to the General Manager will provide exceptional administration support to the General Manager. He / She will provide secretarial support to the General Manager, follows up on deadlines, compiles surveys, reports and business plans. The role involves handling confidential information and documents.
Main Duties
- Greets persons entering the office, determine nature and purpose of visit, and direct/escort to destination.
- Opens, reads, and prepares answers to routine letters. Locates and attaches appropriate files to incoming correspondence requiring replies.
- Takes and distributes meeting minutes to appropriate individuals.
- Handles and distributes incoming and outgoing mail to the General Manager
- Creates and maintains computer- and paper-based filing and organization systems for records, reports, documents, etc.
- Prepares letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
- Keeps General Manager's calendar constantly updated on appointment and meeting schedules.
- Functions as an administrative link between and among all levels of hotel employees, guests, team members and external contacts to ensure that all parties receive the relevant information.
Other Duties
- Arranges for various meetings, takes minutes of any management meetings as they arise.
- Organizes business travel arrangements for the General Manager
- Ensures smooth operations within the executive department.
- Has daily organisation of all incoming mail, calls and tracing file.
- Supports to the General Manager with all office administration.
- Plans internal events and meetings.
- Evaluates guest questionnaires / supervises Customer Satisfaction Tool.
- Acts as an internal mediator between departments.
- Prepares and coordinates VIP arrivals etc.
- Organises travel arrangements for the General Manager.
Requirements
SKILLS & COMPETENCIES
- Excellent verbal and writing communication skills
- Excellent Organization and planning skills
- Detail oriented
- Helpful attitude
- Strong Computer literate
- Ability to follow instruction
- Working well under pressure
Alongside these key competencies, the incumbent of the role will be required to demonstrate the fundamentals of the company's Count on Me! Service culture to be responsive, respectful and deliver a great experience.
Minimum Requirements
- A minimum of 5 years' experience in a similar capacity preferable in a production company
- Assertive, organised and punctual
- Fluent in Polish, English and/or Dutch
- Initiative, discretion and judgement of a high order with the ability to maintain confidentiality.
- Pleasant, tactful and approachable personality.
- Self-motivated, reliable
- Demonstrated high level computer literacy skills, word processing packages and various computer applications.
