Administrative Assistant

Job description

Part-time Production Assistant
The Production Assistant will assist the Client with day-to-day business operations. Operations can include clerical office tasks, scheduling and calendar management, coordinating and tracking payments and documents, picking up items, running errands, communications, and organizing and running video conferencing sessions and webcasts

Technical Responsibilities:

• Use email, phone and direct messages to work with team members, services and vendors
• Managing spreadsheets, timelines, calendars and meetings.
• Administer digital content through video conferencing and webcast technologies

Primary Roles and Responsibilities:

• Perform clerical responsibilities in the office with phone calls, email, scheduling and coordinating meetings, calendars, receiving and reading mail
• Schedule and coordinate office related services like cleaning, electronic waste pick-up, or taxis, keep the office tidy
• Greet visitors to the office, communicate with customers, clients and vendors
• Liaise with cross-functional teams and clients during project planning, production, and postproduction of digital content
• Manage cash for purchasing of items, paying utilities and other business administration costs
• Assist with production related tasks that could include running errands, picking things up from a vendor, dropping things off at a vendor, arranging appointments, creating lists, coordinating

Requirements

Required Qualifications/Skills:

• Experience with Microsoft Office Suite
• Experience with Video conferencing and Webcast technologies
• Ability to communicate using different technologies and applications
• Highly organized and detail oriented
• Advanced written and oral communication skills in English language

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing and using a computer
• Must have the ability to communicate effectively in English and Polish over email, in-person, phone, video conferencing and chat
• Must be able to work from the company’s Kraków office at least two days a week

We offer

• Competitive salary
• Flexible schedule
• Multisport Card