Ogłoszenie numer: 7201050, from 2022-07-19
Consultant - Admin Officer
Location: Warszawa
Job description
Background to the assignment:
International Medical Corps, which has a history of providing healthcare services and training in Ukraine that dates back to 1999, is expanding its activities in the country and the surrounding region in response to the war there.
The situation throughout Ukraine is deteriorating rapidly as the conflict intensifies, prompting a sharp increase in humanitarian needs as access to essential services and supplies are disrupted and more and more people flee their homes. In addition, millions of Ukrainians have fled to neighboring countries, including Moldova, Poland and Romania, increasing pressure on host governments as they work to provide shelter and essential services to the new arrivals.
Purpose of the assignment:
The Administration Officer is responsible for all Administration functions for the office and staff (national and International). The Admin Officer functions in accordance with the mission, core values, and purposes of the organization.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation
Scope of the assignment:
Main responsibilities
The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.
External Relationships and Representation:
- Full responsibility for the visa procedure and Residency permits for international staff entering Ukraine.
- Follow-up on Official documentation, assuring that all supporting documents are provided to staff for obtaining visas and entering Ukraine.
- Ensure that staff deploying to Ukraine have had a HR pre-deployment briefing.
- Perform daily checks on tracking staff in Poland and Ukraine.
- Responsible for managing the cross border dates with staff traveling between Poland andUkraine typically by UN Shuttle
- Book flights to and from the site and other Flights as requested for National and International staff
- Responsible for booking hotel accommodation for National and International staff in Poland
- Act as the point of contact for those entering Poland.
General duties:
- Performing general admin duties as directed (ex. photocopying, mailing, and filing)
- Maintain all information material for staff and visitors (ex. Ethics Point posters)
Other
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
Requirements
Minimum Requirements
- Bachelor’s Degree in business management or a related field
- 3 years of experience is preferable
- Demonstrates well developed oral and written communication skills
- Very Good knowledge of Microsoft Office
- Very good oral and written knowledge of English
- Ability to achieve results- Result Oriented
- Ability to meet deadlines
- Demonstrated personal drive and integrity
- Very Organized, with attention to Detail
- Able to lead a team by example
Payment
Payments are delivery-based. Any deliverable not meeting the required specifications will have to be reworked and resubmitted at no additional cost. Payments are made upon submission of progress reports on completed tasks, outlined against planned outputs. Based on the report and satisfactory performance, payments will be certified by the supervisor.
Title Rights:
International Medical Corps shall be entitled to all property rights including but not limited to patents, copyrights and trademarks with regard to material, which bears a direct relation to, or is made in consequence of, the services provided to the organization by the consultant.
Insurance:
Consultants are fully responsible for arranging, at their own expense, such life, health and other forms of insurance covering their period of service on behalf of International Medical Corps as they consider appropriate. Consultants are not eligible to participate in life or health insurance schemes available to International Medical Corps employees
Taxation:
International Medical Corps undertakes no liability for taxes, duty or other contributions payable by the consultant on payments under this contract.
Termination of Contract:
Either party may terminate this contract before the expiry date of the contract by giving notice in writing to the other party.
The period of notice shall be 5 days in case of contract less than 2 months duration and 30 days in the case of contracts for longer periods; provided however that the in the event of termination on the grounds of misconduct or the in the event of termination on the grounds of misconduct or poor performance by the consultant, International Medical Corps shall be entitled to terminate the contract without notice. In the event of the contract being terminated prior to its due expiry date, the consultant shall be compensated pro rata for no more than the actual amount of work performed to the satisfaction of International Medical Corps.
International Medical Corps, which has a history of providing healthcare services and training in Ukraine that dates back to 1999, is expanding its activities in the country and the surrounding region in response to the war there.
The situation throughout Ukraine is deteriorating rapidly as the conflict intensifies, prompting a sharp increase in humanitarian needs as access to essential services and supplies are disrupted and more and more people flee their homes. In addition, millions of Ukrainians have fled to neighboring countries, including Moldova, Poland and Romania, increasing pressure on host governments as they work to provide shelter and essential services to the new arrivals.
Our response activities will include operation of mobile medical teams and providing emergency and primary health services, mental health and psychosocial support, gender-based violence services, child protection, nutrition, and water, sanitation and hygiene. If requested, we also are prepared to deploy our Emergency Medical Team and mobile health facility to provide emergency and primary healthcare wherever it is needed.
The position is based in Poland and may require in country travel based on security.
Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.
Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
Please note this position is advertised as a consultant with the possibility of moving to a national position under an employment contract