Executive Assistant English Speaker

Perform administrative and project management duties for and on behalf of the Executive Management, VPs, Directors and Senior Management representatives. Recognize business needs of your Supervisors by developing overall business understanding and a strong sense of anticipation. Gain knowledge on internal and external policies/rules, put them in action and follow up on them when required. Have a highly professional, personable style, which fosters trust and cooperation. Demonstrate an ability to maintain confidential information, ability to exercise good judgment as well as initiative in a variety of situations with limited supervision. Always deliver the highest standard of support as a first point of contact. Create professional image of the Superiors and the company among Clients and coworkers.

• Extensive calendar management on a daily basis


• Responsibility for timely and accurate accomplishment of given tasks and projects management activities related to the direct VPs, Directors:


• Complex organization and monitoring of internal and Client meetings, tele & video calls, conferences, Senior Management trainings etc.; on request: join meetings/calls, take minutes, collate and distribute them and take required actions


• Preparation of Power Point presentations & required financial reports upon request


• Travel arrangements including travel documentation, logistics, accommodation and respective approvals; travel/expense/accommodation and other log updates when required


• Claiming  expenses for Superiors and credit card reconciliation; close collaboration with respective finance and expense teams across SBUs


• Handle time report entry and approvals


• Support in various Superior’s projects: manage project related logistics including project numbers, resources, quotes, descriptions, summaries and status; upon request create or contribute to project/team/HR/Finance etc related reports and presentations


• Procurement support: help/assist VPs/Directors with registration/monitoring of purchases across all Business Units affecting project


• Liaison with clients and close collaboration with staff across all units/departments on behalf of the Superiors and during their absence


• Inbox management on request


• General administration duties and ad-hoc requests


• Provide EA back-up support to others when needed

• 
  Fluent English communication skills (Oral, Written & Presentation)


• Excellent communication skills needed to interact at various organizational levels


• Minimum 1 year of experience as in administrative or similar role


• Readiness to take own initiative


• Great Customer Service Skills


• Team player attitude


• Advanced knowledge of MS Office package


• Strong computer and Internet research skills