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Executive Assistant to HR Executive

Capgemini Polska Sp. z o.o.


220 dni temu

Executive Assistant to HR Executive

  • Fluent English communication skills (Oral, Written & Presentation) 

  • Excellent communication skills needed to interact at various organizational Levels 

  • Readiness to take own initiative 

  • Great Customer Service Skills 

  • Ability to learn quickly 

  • Team player attitude 

  • Advanced knowledge of MS Office package 

  • Strong computer and Internet research skills 

  • Experience and/or interest in HR roles would be an asset

Job description

  • Perform administrative and project management duties for and on behalf of the Executive VP 

  • Recognize business needs of your Supervisor by developing overall business understanding and a strong sense of anticipation

  • Gain knowledge on internal and external policies/rules, put them in action and follow up on them when required

  • Have a highly professional, personable style, which fosters trust and cooperation

  • Always deliver the highest standard of support as a first point of contact. Create professional image of the Superior and the company among Clients and coworkers

Main accountabilities

  • Extensive calendar management on a daily basis 

  • Responsibility for timely and accurate accomplishment of given tasks and projects management activities related to the direct Director 

  • Coordinate HR projects, meetings and training seminars 

  • Support in recruitment process 

  • Preparation of Power Point presentations & required HR reports upon request 

  • Travel arrangements including travel documentation, logistics, accommodation and respective approvals; travel/expense/accommodation and other log 

  • updates when required 

  • Claiming expenses for Superiors and credit card reconciliation; close collaboration with respective finance and expense teams across SBUs 

  • Handle time report entry and approvals 

  • Support in various Superior’s projects: mostly HR related events 

  • Liaison with clients and close collaboration with staff across all units/departments on behalf of the Superiors and during their absence 

  • Inbox management on request 

  • General administration duties and ad-hoc requests

What we offer

  • You will work in multinational, stable company for c.a. 100 Blue Chip Clients - known, global brands, supported by 6000 professionals in 30 languages.

  • You will gain space to fulfill your ambitions and develop your career, opportunity to take part in transition projects. We operate according to Lean and Kaizen philosophy.

  • You will choose your career path (experts or managers) – you will work among professionals (over 900). We will support you to gain knowledge (20 000 online trainings and in class) and get certified (e.g. ACCA, Prince2, PMP). You will have the opportunity to take part in coaching programs and develop your knowledge in experts communities.

  • You will work in line with high, international work standards and you will have an opportunity to engage in CSR initiatives.

  • You will be appreciated for your results and professionalism – based on clear rules of promotion. Our company applies a wide choice of perks (free private medical care for you and your family, additional life insurance). We help to keep right proportions between your work and private life (Business Parent Program).

  • As a disabled person you will get professional support. We are open to provide assistive technologies for people with diverse disabilities. We care about inclusion and equal rights approach. We conduct disability awareness trainings. Join our Win with Capgemini Program for people with disabilities.

About us

Capgemini is one of leading global companies offering consulting, IT technologies.

Market analysis, HR, finance and accounting, supply chain, transformations, intelligent automation or knowledge management? Those areas have no secret for us! We work in Business Services and we use 30 languages in our international team – we have people of 60 nationalities. Join our team.



Capgemini Polska Sp. z o.o.

Capgemini is a global leader in consulting, technology services and digital transformation. Capgemini Poland’s Business Services unit is at the forefront of innovation in areas such as HR Services, Finance & Accounting, Supply Chain, Intelligent Automation and Business Transformation. Our international team features people from 60 different nationalities, and we work on exciting, multi-lingual projects with some of the world’s leading brands.

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