- Responsibility for timely and accurate accomplishment of given tasks and projects management activities related to the direct VPs, Directors
- Complex organization and monitoring of internal and Client meetings, tele & video calls, conferences, Senior Management trainings etc.; on request: join meetings/calls, take minutes, collate and distribute them and take required actions
- Preparation of Power Point presentations & required financial reports upon request
- Travel arrangements including travel documentation, logistics, accommodation and respective approvals; travel/expense/accommodation and other log updates when required
- Claiming expenses for Superiors and credit card reconciliation; close collaboration with respective finance and expense teams across SBUs
- Handle time report entry and approvals
- Support in various Superior’s projects: manage project related logistics including project numbers, resources, quotes, descriptions, summaries and status; upon request create or contribute to project/team/HR/Finance etc related reports and presentations
- Procurement support: help/assist VPs/Directors with registration of purchases across all Business Units affecting their projects
- Liaison with clients and close collaboration with staff across all units/departments on behalf of the Superiors and during their absence
- Inbox management on request
- General administration duties and ad-hoc requests
- Provide EA back-up support to others when needed
The Executive and Admin Services is a Team that supports Capgemini Executives across the globe in their daily tasks and projects. We manage calendars and business travels, organize internal and client meetings and all kinds of events. We manage small and big international projects, have experience in operational management and reporting services. What is more, there are also various expert roles in our team. But of course all this is not everything we do. At the same time we manage to have fun together as a Team, organizing our EAS nights out throughout the year. Feel welcome to apply!
Before you start our induction training we will check if you have:
- fluent English (C1) and German (C1)
- excellent communication skills needed to interact at various organizational Levels
- readiness to take own initiative
- great Customer Service Skills
- ability to learn quickly
- team player attitude
- advanced knowledge of MS Office package
- strong computer and Internet research skills
Atmosphere
- Working with great people and in legendary atmosphere
- No formal dress code
- Annual family picnics
- Unforgettable integrational events
- Employee volunteering opportunities and interesting CSR projects
- We value and respect diversity in terms of gender, nationality, roles, age, interests
- Internal celebration initiatives: Children’s Day, St. Nicholas Day and many more
- Supporting employees’ hobbies: Business Run, e-sport games, basketball, volleyball
Development
- Development in expert or leader competencies
- Broad training offer with possible co-funding
- Access to Harvard Business Review knowledge base
- Introduction plan for new employees and Buddy Initiative
- A wide range of instructor-led and e-learning trainings
- Co-financing for post-graduate studies and courses
- Many companies under one roof / internal headhunters
- Internal development events: conferences, meetings, communities
- Education First platform for learning English online
Benefits
- Contract of employment for an indefinite period
- Bonuses, including those for new employees recommendation
- Additional life insurance
- Attractive package of extra benefits of your choosing (fitness, gym, cinema, etc.)
- Disability inclusion, assistive technologies, reasonable accommodations
- Private medical care for you and your family
- Bicycle parking and carpooling options
- Free coffee, water, milk and wide range of teas
- Anti-smog plants in offices
- Car leasing
Capgemini is a global leader in consulting, technology services and digital transformation. Capgemini Poland’s Business Services unit is at the forefront of innovation in areas such as HR Services, Finance & Accounting, Supply Chain, Intelligent Automation and Business Transformation. Our international team features people from 60 different nationalities, and we work on exciting, multi-lingual projects with some of the world’s leading brands.