Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.
We have more than 1800 colleagues in Poland, supporting our business in all global regions. Our Global Delivery Center (GDC) engineers in Krakow and Warsaw office collaborate on the design and delivery of local and global projects in the fields of engineering, design and construction. Our Global Business Services (GBS) specialists provide global support and expertise in the fields of Accounting, Procurement, IT, HR and Graphic Design.
Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.
We have more than 1800 colleagues in Poland, supporting our business in all global regions. Our Global Delivery Center (GDC) engineers in Krakow and Warsaw office collaborate on the design and delivery of local and global projects in the fields of engineering, design and construction. Our Global Business Services (GBS) specialists provide global support and expertise in the fields of Accounting, Procurement, IT, HR and Graphic Design.
Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.
Facility Support Assistant
Location: Warszawa
Job ID: REA00003N
Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.
As Office Coordinator you will be responsible for all administration of our Warsaw's office (around 50 people) and managing all issues related to facility servicess, reception, HSE.
Major tasks:
- Reception
- Support maintenance activities both inhouse delivered and
- externally delivered (eg monthly emergency light testing –
- accompany supplier and ensure reports received on time and
- uploaded to TrackRecord with associated actions)
- Support Facility Lead for Communications related activities and
- logistics
- Various reporting requirements using excel – housed counts, space utilization
- Conference book rooming / room configuration / hospitality coordination
- Catering setup / cleanup co-ordination
- Ordering stocks and supplies for office and welfare areas
- Receive/sign-in deliveries and ensure collected swiftly
- Liaise with Building Manager / POC / Security
- Support all Health, Safety, Environmental and Security initiatives and tasks to support the running of the office
- Active role in implementing all HSE regulations and procedures (including test evacuation, fire alarms etc.)
Qualifications:
- Fluent English
- Previous experience on similar role
- Customer service orientated
- Advanced MS – Excel, Word, Outlook, Powerpoint
- Strong communication skills, written and verbal
- Multi-tasker and manage ever-changing priorities
- Team-player / collaborative
- Self-starter, resourceful
- Calm under pressure