Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.
We have more than 1800 colleagues in Poland, supporting our business in all global regions. Our Global Delivery Center (GDC) engineers in Krakow and Warsaw office collaborate on the design and delivery of local and global projects in the fields of engineering, design and construction. Our Global Business Services (GBS) specialists provide global support and expertise in the fields of Accounting, Procurement, IT, HR and Graphic Design.
Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.
We have more than 1800 colleagues in Poland, supporting our business in all global regions. Our Global Delivery Center (GDC) engineers in Krakow and Warsaw office collaborate on the design and delivery of local and global projects in the fields of engineering, design and construction. Our Global Business Services (GBS) specialists provide global support and expertise in the fields of Accounting, Procurement, IT, HR and Graphic Design.
Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.
Health and Safety Compliance Administrator
Location: Kraków
Job ID: GLO0001XF
Your Impact:
We are an international engineering company providing services in the field of technical consulting, design, and investment project management.
Our Global Business Services center located in Krakow provides global support for our line of business and corporate teams in the following areas:
- Finance
- Accounting
- HR
- IT
- Procurement
- Payroll
- Project Management
GBS centralizes some of the processes across Jacobs and focuses on process excellence while also advancing the transformation initiative through additional work migration.
In Jacobs, every day is a chance to make the world a better place – let’s design your career with us!
As a Health & Safety Compliance Administrator you will be supporting our HSE systems and processes. Specifically, you will be responsible for:
- Administration of Jacobs’ Driver Safety Management System (acting as a point of contract for all requests and inquiries related to the program, monitoring and reporting employees’ compliance through reports and system platform)
- Administration of HSE training (managing class enrollment, monitoring and reporting HSE training compliance of new hires, providing support to regional HSE administrators)
- Acting as a point of contact for all HSE supplier management requests and inquiries, monitoring prequalification requests to ensure they are actioned in a timely manner
- Administration of the HSE intranet webpage
Requirements:
- Master’s or Bachelor degree, preferably in an analytical field
- 1-2 years of experience in data administration, preferably in Health & Safety area, but professional background in Document Control, Supplier Qualification or Compliance can also be considered as relevant
- Understanding of HSE field
- Advanced English skills
- Strong communication skills
- Ability to report and track information accurately and concisely in web-based databases and Excel workbooks (advanced knowledge of Excel will be an asset)
- Ability to complete administrative tasks in a quality and time-efficient manner to meet all deadlines
- Desire and ability to work with a team
- Good time management skills to manage a complex workload, prioritize and set deadlines
We offer:
- Unique company culture fostering individual career growth and work-life balance
- Fixed-term (18 months’) full-time employment contract with salary corresponding to qualifications
- Hybrid or stationary working model – depending on your preferences
- Flexible working hours (we start between 7:30-9:30)
- “Short Fridays” (we work 6h on Friday)*
- Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system)
- Membership in Jacobs employee networks (Women’s Network, OneWorld, PRISM, Careers Network, Green Team, Toastmasters, Collectively and others)
- Continuous development opportunities, including a range of professional trainings and certifications (e.g. ACCA, CIPS), Graduate Development Program, Learners’ Community, self-learning platform
- Language courses (English, German, Polish)
Here’s What You’ll Need:
- Experience in a similar role/type of duties from a corporate environment is a must (min. 3 years of relevant experience)
- Strong level of English (written and oral, C1 preferred) with a proven track record of creating content in English, running campaigns and workshops/presentations
- Education: BSc or MSc degree (PR/EB preferred but not a must)
- Strategic mindset, open to work in a fast-paced, ever-changing environment, self-driven, results & relationships focused
- Experience working as a TA Partner would be a plus
- Knowledge of EB best practices from other European countries would be a plus