Junior Office Assistant
Work Location: Kraków
GlobalLogic Poland is located in five cities – Wrocław, Kraków, Szczecin, Koszalin, Zielona Góra – and employs over 800 engineers. In Poland the company specializes in embedded systems software development, as well as digital transformation for the automotive, telecommunication, digital, IoT/M2M, finance and security sector. Taking a design-led engineering approach, GlobalLogic Poland collaborates with many of the DACH region's leading businesses to develop products and services that disrupt industries and expectations.
Responsibilities:
- Taking care of the reception appearance and the technical condition of the office
- Providing organizational and administrative support for all departments (e.g.: organizing and scheduling meetings and appointments, booking business trips, organizing company events, coordinating the meeting calendar, guest services etc.)
- Managing office (e.g.: handling of in- and outgoing correspondence, ordering office equipment and kitchen supplies, cooperating with Landlords, technical service and external companies, coordination of cleaning services, etc.)
- Processing expenses sheets and invoices
- Cooperating with departments, such as Marketing, HR, Finance, Legal and Purchasing and taking care of the flow of information
- Helping with on-boarding of new employees, performing travel training on an internal tool, making an employee’s settlements (reimbursements)
- Performing all tasks related to employee issues
- Other administrative work and supporting management
Requirements:
- Experience in administrative, office management, reception etc.
- Excellent communication skills with a very good command of written and spoken English (at least B2)
- Fluent Polish
- Advanced MS Office and Google docs skills
- Ability to prioritize tasks, organize your own working time and work the under pressure
- Self-reliance and flexibility
- Positive attitude and ability to deal with difficult situations
- Experience in processing expenses sheets and invoices would be an asset
We offer:
- Great working atmosphere in an international team of excellent specialists
- The culture of open communication and exchange of experience, access to the latest technology and our know-how
- Participation in interesting and varied projects (local and international), possibility to travel abroad in the course of project realization
- Development paths suited to individual talents: international exchange of knowledge, professional certifications
- Working conditions that will give you a sense of financial security and will make your dreams come true
- Flexible working time
- Relocation package
- A rich benefits package: private medical care, group life insurance, travel insurance, food subsidies, sports card, cultural activities, relocation package
- Delicious coffee and 20 different tea flavors
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