Office Administrator and Receptionist

HAYS Poland jest firmą doradztwa personalnego, należącą do międzynarodowej grupy HAYS plc, notowanej na giełdzie w Londynie i największej firmy rekrutacyjnej w Wielkiej Brytanii.

Grupa posiada ponad 390 biur w 27 krajach na całym świecie, w których łącznie pracuje 8 300 specjalistów. Jest liderem w Europie Środkowej i Wschodniej, Azji, Ameryce Południowej, Australii, Nowej Zelandii, Chinach, Japonii, Hong Kongu i Kanadzie.

Purpose of the role

Provide administrative support to the OC Director and senior management team: organise and manage day-to-day activities, effective management of time and interaction with executives across the Group

Provide office administrative support, ensuring smooth functioning of office processes and procedures

Be the office receptionist, ensuring visitors are welcomed and enquiries handled in a professional and courteous manner.

Accountabilities

• Organise and manage day-to-day activities for the OC Director and senior management team, ensuring efficient and effective diary and email management
• Manage day to day relationships and communicartions with external contacts, ensuring efficient responses and follow through.
• Manage general correspondence, including researching and drafting responses where appropriate.
• Organise and support all regular and ad-hoc management meetings, attending to take minutes where required and managing meeting attendee availability (including room bookings and equipment provision).
• Chase information & use internal network to move issues along.
• Provide general office support; e.g. filing, archiving, admin support
• Be the Office Receptionist: meet and greet for visitors and ensure enquiries are handled in a professional and courteous manner.

Key Relationships / Interfaces
• Operations Centre management team and colleagues
• OpCo admin contacts
• External service providers (e.g. agencies, etc.)


Required Skills, Qualifications & Experience
Qualifications
• Successful completion of secondary education

Skills
• Excellent planning and organisational skills
• Excellent verbal and written communication skills with the ability to communicate internally and externally across the company at all levels
• Strong interpersonal and relationship building skills.
• Excellent work planning, time management, prioritisation and decision making
• Proactive and delivery focused, follows through and delivers
• Resilience, commitment, drive and flexibility
• Capability to work under pressure and with tight deadlines and conflicting priorities
• Strong team working skills
• Excellent written and spoken English
• Working knowledge of the languages of the countries of our operating companies is an asset: working knowledge of Spanish is particularly important

Experience
• At least one year’s experience working in an administrative role in an international company
• Knowledge and experience working with Microsoft Office Systems, preferably Office 365
• Experience working with confidential and sensitive documents is an asset

Prosimy o dopisanie następującej klauzuli „Wyrażam zgodę na przetwarzanie moich danych osobowych zawartych w ofercie dla potrzeb procesu rekrutacji zgodnie z Ustawą o ochronie danych osobowych z dnia 29.08.1997r., Dz. U. Nr 101, poz. 926 ze zm.” Numer w rejestrze agencji zatrudnienia: 361 hays.pl