Office Assistant
Work Location: Kraków
Project description
GlobalLogic Poland is located in five cities – Wrocław, Kraków, Szczecin, Koszalin, Zielona Góra – and employs over 1000 engineers. In Poland the company specializes in embedded systems software development, as well as digital transformation for the automotive, telecommunication, IoT/M2M, industry 4.0, semiconductor and security sector. Taking a design-led engineering approach, GlobalLogic Poland collaborates with many of the DACH region’s leading businesses to develop products and services that disrupt industries and expectations.
You will be responsible for
- Taking care of the reception appearance and the technical condition of the office;
- Providing organizational and administrative support for all departments (e.g.: organizing and scheduling meetings and appointments, booking business trips, organizing company events, coordinating the meeting calendar, guest services etc.);
- Managing office (e.g.: handling of in- and outgoing correspondence, ordering office equipment and kitchen supplies, cooperating with Landlords, technical service, and external companies, coordination of cleaning services, etc.);
- Processing expenses sheets and invoices;
- Cooperating with departments, such as Marketing, HR, Finance, Legal and Purchasing and taking care of the flow of information;
- Helping with on-boarding of new employees, performing travel training on the internal tool, making an employee’s settlements (reimbursements);
- Performing all tasks related to employee issues;
- Other administrative work and supporting management.
Requirements
- Experience in administrative, office management, etc.;
- Excellent communication skills with a very good command of written and spoken English (at least B2);
- Advanced MS Office and Google docs skills;
- Ability to prioritize tasks, organize your own working time and work the under pressure;
- Self-reliance and flexibility;
- Positive attitude and ability to deal with difficult situations;
- Experience in processing expenses sheets and invoices would be an asset.
We Offer
- Great working atmosphere in an international team of excellent specialists;
- The culture of open communication and exchange of experience, access to the latest technology and our know-how;
- Participation in interesting and varied projects (local and international), the possibility of foreign travel;
- Development paths suited to individual talents: international exchange of knowledge, professional certifications;
- Working conditions that will give you a sense of financial security and will make your dreams come true;
- Flexible working time;
- A rich benefits package: private medical care, group life insurance, travel insurance, food subsidies, participation in sport classes, cultural activities;
- Delicious coffee and 20 different tea flavors.
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