Office Management Coordinator

HAYS Poland jest firmą doradztwa personalnego, należącą do międzynarodowej grupy HAYS plc, notowanej na giełdzie w Londynie i największej firmy rekrutacyjnej w Wielkiej Brytanii.

Grupa posiada ponad 390 biur w 27 krajach na całym świecie, w których łącznie pracuje 8 300 specjalistów. Jest liderem w Europie Środkowej i Wschodniej, Azji, Ameryce Południowej, Australii, Nowej Zelandii, Chinach, Japonii, Hong Kongu i Kanadzie.

For our Client - internationally recognized company, that establishes a new GBS in Cracow, we are currently looking for experienced candidate on the position of Office Management Coordinator.

We are looking for a well-organized and driven individual to lead all Office Admin activities working closely with Finance, HR and functional areas. This role reports directly to the Head of Centre. He/or She will be responsible for: oversee key aspects of IAG GBS office functioning which includes facilities, IT basics, house rules, set up and guard the lean office principles, identify costs savings opportunities and implement approved initiatives, fulfill the role of First Aid and Health and Safety Officer for the OC in compliance with local regulations working together with HSE services provider, performance manage Office Administration team embedding strong customer & service excellence culture, manage the overall relationship and day to day contact with suppliers and contractors, manage the overall relationship and day to day contact with the facility management services, escalating issues as necessary to ensure excellent level of service, coordinate logistical matters for all new hires, including provision of ID/building passes, organizing compulsory Health and Safety training, business cards, parking allocation, provision of IT and phone equipment and delivering IT orientation training, be the go to person for all day to day office support, including mail, conf. rooms management, catering etc. At last but not least Office Management Coordinator will be requested to maintain the security of files through the provision of locked cabinets and other safety measures, support dealing with expense claims working together with GBS Finance, establish and manage office policies and procedures, coordinates office and desk layout in coordination with the Head of the Operating Centre, support new hire HR data gathering and HR systems setup working together with HR, support the employee log-on processes for the company ESS (Employee Self Service) systems, coordinate scheduling for on-boarding activities and other training events. Support HR Team in other activity streams where Office / Admin coordination is required.

An Ideal Candidate should demonstrate solid experience of managing office activities within corporate environment. The experience with improvement projects in a fast-paced, complex global organization as well as excellent stakeholder management skills are more than welcome. Moreover, we are looking for person with strong communication skills with ability to align diverse views and gain consensus, providing clarity and direction on what is to be achieved and break down barriers that get in way of effective team working. As a sufficient Candidate you should have ability to operate effectively in an ambiguous environment with tight deadlines. Exceptional problem solving at multiple levels will be considering a great asset. Moreover, fluency in English is a must. Commitment to service excellence, business acumen and “can-do” attitude skills are essential to be successful on this position.

Our Client offers a full time job within a start-up organization with stable employment conditions, wide development opportunities, attractive benefits package as well as great working atmosphere in a fast-moving and changeable environment.

In order to participate in the recruitment project, please send us your CV.

We reserve the right to contact only selected candidates.