Project Management Assistant

Staff Management Support

• Employees onboarding/transfers/ offboarding in customer and internal systems
• Coordination of the hiring process to customer premises
• New joiners accommodation - stakeholders notification, placing, raising all appropriate start requests, providing guidance on immediate new joiner's questions
• Employee's data maintenance in internal tools

Project-specific support

• Collaboration with various stakeholders: Financial Management, Business counter parties, Program and Project Managers, various Client internal Management levels,
• Client's specific reporting/Internal project/program reports creation
• Customer mandatory training support
• Time tracking and absence requests coordination, timesheets data collection, validation and verification with client tool, regular workforce allocation
• Resource utilization/billability report preparation
• Project status and governance reporting
• Ad hoc reports development

Administrative support:

• Expense requests processing
• Team events, workshops and client visits organization
• Management meetings organization, meeting minutes and actions tracking
• Ad-hoc request solving

Key skills:

• Strong written and verbal communication skills
• Ability to learn quickly
• Ability to work under challenging deadlines, very good prioritization skills to balance key priorities
• Ability to work on own initiative
• Experience of working for international clients
• 2+ years of experience in an administrative role, ideally PMO
• Great organization skills
• Good analytical capabilities, diligence with accounts and numbers
• Analytical and problem solving skills
• Advanced MS Office skills (Excel, Outlook, Word, PowerPoint)