Project Manager Officer

Planning, Financials:

• Contributed to the Project planning, milestone tracking and dependency management
• Contributes to tracking of the project forecasted versus actuals spend
• Alignment of the main projects with the sub-projects
• Ensures quality of the financial data by performing cross-checks and plausibility checks of information received
• Alignment and communication with the internal suppliers regarding time bookings/efforts spent and planned, etc.

Maintain information in Project Tracking Tool CA Clarity "OnePPM":

• Creates the agreed planning roles to ensure the correct financial forecast
• Monitoring of resource allocations, min. 3 months ahead committed
• Entering, updating and controlling the cost of the professional services employees, software costs or other external expenses in "OnePPM" tool
• Validation and corrections, where required, for incomplete interface suppliers information as well as tracking against supplier agreements
• Establishment of cost planning, billings, monitoring of ETCs

Project support:

• Support and control project time bookings
• Organization and preparation of meetings (room reservations, equipment, presentations, etc.)
• Support Core Team and other meetings
• Reminders to meeting participants to provide status reporting timely/appropriately
• Establishment of the holidays/absences planning
• Support Project Communication and Status Reporting

Experience:

The PMO candidate should have some practical experience in project management and ideally a clear understanding of Programme & Project governance, lifecycles, methodologies and demonstrable ability to deliver a broad range of the activities required supporting the PMO service offering; relationship management skills coupled with negotiating and senior stakeholder management with conflict resolution also being critical to success in this role.

• Practical experience in project management ( in an environment with statutory and legal compliance requirements)
• At least 2 years' experience in being responsible for providing project office administration support on medium to large projects
• Practical experience in working across functional departments and with the external third party suppliers
• Practical experience in Process and Risk mapping, Issues and Dependencies tracking
• Integrating Resource Plan into the MS Project Plans
• Formulate and maintain standard planning rules and templates
• Exposure to understanding contracts and financial agreements
• Financial Services experience (preferable)
• Bachelor or equivalent degree (preferable)

Essential skills:

Work skills

• Solid stakeholder management skills and an ability to operate at senior levels
• Strong communication skills with demonstrated ability to write formal documents and clear

concise business communications to multiple audiences (management, technical, user)

• Specialist in project governance processes, procedures and control systems
• Fluent English, written and spoken, German beneficial
• MS Project - Must have experience in using MS Project
• MS Excel - including experience in pivots, macros, formulas beneficial
• Advanced knowledge of other Microsoft Office applications ( PowerPoint) as well as Microsoft

SharePoint (preferable)

• Working knowledge of CA Clarity (preferable)

Personal Skills

• Excellent analytical skills with a strong attention to detail
• Ability to work independently
• Tenacity
• Good team player
• Confident

PMO Services is the dedicated team of PMO specialists that implement best practice delivery and control processes on major change programs. The team mobilises, runs and transforms PMOs and empower program and project leadership with transparent management information for fact-based decision making.