Receptionist / Assistant

Job Description:

• Diary management, organizing trips and transportation when relevant/required.
• Organising meetings, collating reports and filing as appropriate.
• Support with organizing events.
• Manage and maintain operational filing system; organizing and storing paperwork, documents and computer based information.
• Prioritise workload to ensure the office operates efficiently and effectively.
• Liaise with a range of professionals internal and external to the Poland office and associated global companies on matters including those of a confidential and sensitive nature.
• Manage external service providers including ordering office suppliers, banks, mobile operators.
• Run reception desk for the office, answer and screen telephone calls, enquiries and requests and handling them when appropriate.
• Welcome and advise visitors, promoting a professional image of the organization.
• Act as a supporting PA to the local team.
• Reimbursement of team expenses.
• Processing payments.
• Support London based IT team.

Requirements:

• 1 year experience on similar position is a minimum.
• Graduate (or equivalent) or during part-time studies (weekends).
• Good knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Fluent English, second foreign language is a plus.
• Accurate and efficient word processing skills and experience of presenting information in a variety of formats.
• Use initiative and all available resources to resolve problems and create solutions to improve the service that you and your team provide.
• Able to work on own initiative and use judgment in dealing with a wide range of enquiries and internal / external stakeholders.
• Ability to maintain confidentiality.
• Ability to communicate effectively and efficiently.
• Ability to prioritise workload in a demanding team environment.
• Flexible and proactive approach to a wide variety of tasks.
• Ability to work as part of a team.
• Professional manner and approach at all times.

Offer:

• Competitive salary dependent on skills and experience.
• Stable employment in an international company.