Antal is a leader in executive recruitment and HR consulting services. The brand is present in 35 countries and has been operating in Poland since 1996. Antal International offices in Warsaw, Wrocław, Cracow, Poznań and Gdańsk conduct projects across Poland and abroad for biggest global corporations and local businesses operating in all sectors of the economy. The Antal SSC & BPO team specializes in providing recruitment services for shared services and outsourcing centres. Its projects involve searching for candidates to fill positions that require advanced technical or managerial skills, as well as high-volume recruitment associated with creating new structures or new teams within a short timeframe. The Antal SSC & BPO division consists of sections specializing in the following disciplines: Finance & Accountancy, Banking Operations, Payroll/HR, Legal Operations, Customer Service/IT Helpdesk, Purchasing, Supply Chain.
For our client, a perstigious Business Center of a leading biotechnology company, we are searching for experienced personal assistants to join a newly created team.
Senior Personal Assistant
Location: Wrocław
Responsibilities:
- Provide administration support to managers/directors
- Diary co-ordination and scheduling internal and external meetings
- Provide telephone coverage, log and communicate messages and re-route calls as required
- Co-ordinate client and internal meetings through logistic preparation and catering
- Assistance with the preparation of meeting material
- Assistance with the preparation of expense reimbursement of key personnel
- Arrange international business travel for key personnel
- Assist with the design and construction of Power Point presentations, Excel spreadsheets and other internal reporting tools
- Transcribe and distribute minutes of meetings
- Liaise with internal staff at all levels
- Assist with stationery order, controls and liaise with on-site staff
- Assist in coordination and implementation of employee related initiatives
What we expect from you:
- 2- 3 years of experience on a similar position
- Fluent English
- Knowledge of German or Russian language will be a huge asset
- Experience of project management as well as strong presentational skills
- Power Point, Excel and Word Skills required
- Engaging personality with an appreciation of cultural and human diversity
- Confident character with a positive attitude
- Strong communication, interpersonal and influencing skills, with an ability to self-manage and self-motivate as required
- Information gathering and information monitoring skills
- Problem analysis and problem solving skills
- Judgment and decision-making ability
- Attention to detail and accuracy
The Offer:
- Stable employment in a dynamically developing global company
- Convenient office location
- Work with business professionals across Europe
- Access to training and professional development
- Benefits package (private medical care, sports card, language classes etc.)