Senior Personal Assistant

Scope of Responsibilities/Expectations


• Taking full ownership for scheduling meetings, managing calendars, filtering and redistributing messages, organizing travel arrangements coordinating meeting logistics, facilitating expense reporting of Supply Chain Business Operations Director and senior team members
• Coordinating group meetings and activities for the team, preparing presentations ensuring logistics i.e. projector, snacks, drinks etc.
• Supporting in assigned project based work.
• Closely partnering with business support functions (Finance, HR, IT, Facility) to ensure that the business leaders have access to proper support when and as required.
• Recommending and implementing improvements that will enable the management of the organisation in the most efficient manner.

Specific Knowledge/Skills


• 3+ years of experience in corporate, international environment
• Ability to manage projects
• Drive to improve efficiency of self and others
• Excellent communications skills and ability to communicate efficiently and persuasively both face to face and remotely
• Ability to communicate openly and transparently with high-level leaders, and willingness to assertively challenge proposals for the benefit of coordinated projects and meetings
• Organization and planning skills
• Problem solving skills
• Ability to prioritize workload in order to carry out tasks and responsibilities in a professional and independent manner
• Computer literacy and ability to communicate electronically on a very high level
• Ability to manage a diverse, complex, high volume workload

We offer
• Competitive salary
• 8 hours working day (30 minutes lunch break included)
• Relocation package for candidates from outside of Małopolska
• Strong team-oriented culture
• Private medical coverage
• Life insurance
• Comfortable work conditions (high class offices, parking space)