Administration Executive

Job Description:

• manage vendors and to raise vendor invoice and close them appropriately in the system.
• organize and co-ordinate for visits of client delegation as per requests
• organize the internal and external meetings as per logistics requirements.
• resolve employee issues and escalations raised.

Responsibilities

• Issuance and control of Access cards, access permissions and maintaining records & inventory. Role is Supported by: Onsite IT Services
• Coordinating with regional and central finance team for regular billing and payments.
• Monthly seating and headcount report, periodic compliance reports as required by Audit / Corp Admin on regular basis
• External Vendors management including Identification, contracting and relationship management of external vendors/stakeholders for services such as hotels, guest house, travel agency, car rental etc.
• Support the activities in case a new center is required.

             Responsibilities include:

             - To work with the Global admin and legal team to identify, negotiate and sign up of new center.

             - Coordinate the admin activities during the setup

• Implementation of polices for managing vendors as per Company directives / plan / policy
• Respond to regular employee issues/queries/SSD

Requirements:

• Experience on similar position
• Outstanding Communications skills – written, verbal and listening (Fluent English, Polish mandatory)
• Knowledge of MS Office,
• Accurate, reliable and autonomous work in challenging moments,
• Capability and willingness for independent and systematic working,
• Highly self motivated, proactive, and a team player

We offer:

• Challenging work tasks in a global team
• Full time contract of employment
• Private medical care
• Social welfare benefits
• Convenient office location to commute