Administrative Assistant in Financial, Digital and Security Division (Horizontal Coordination)

For our Client European Border and Coast Guard Agency – FRONTEX - we are looking for:

Administrative Assistant in Financial, Digital and Security Division (Horizontal Coordination)

Location: Warszawa
Reference Number: AA/FDSD/FRO/2021

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• managing the agenda of the Director of the respective Division, preparing mission requests, screening phone calls and correspondence (electronic and on paper);
• taking proper care of procedural and administrative side of the decision-making workflow: ensuring that all the files and documents are reaching the Directors office in a timely manner as well as that they are leaving the office signed and approved or are withdrawn for correction with the respective request for amendment;
• supporting the organisation of internal and external meetings with a broad range of stakeholders;
• supporting the horizontal coordination of the Division’s tasking- collecting and combining inputs and feedbacks from various entities, keeping the deadlines for providing documents and files;
• drafting various types of documents- letters, minutes from meetings, presentations, briefing and explanatory notes;
• performing other clerical and administrative tasks as per request of the respective Director.

• very good skills in the main MS Office software (Word, Excel, Outlook).
• ability to coordinate the office
• very good command of both written and spoken English (at least B2/C1)
• previous experience in administrative tasks;
• ease in written and oral communication (knowing how to convey ideas and opinions in an assertive way);
• ability to work in a team;
• ability to learn quickly;
• experience working in public institutions, ministries and embassies would be an asset

• contract of employment through the Employment Agency
• daily remuneration: 52.92 EUR net
• opportunity for development and promotion
• work with professionals