Administrative Assistant in HR Department Frontex

Administrative Assistant in Human Resources- Recruitment profile

• Organisational and administrative support in selection processes (verification of eligibility, scheduling of meetings, preparation of various types of documents- minutes, reports);
• Maintaining communication with candidates- sending out invitations for interviews, responding to various queries of our candidates;
• Support in Standing Corps, ETIAS and FROMs selection procedures;
• Support in on-boarding activities (preparation of DMS requests for IT equipment, scheduling medical check-ups, collecting requirements from hiring entities).

Administrative Assistant in Human Resources- Personnel Administration profile

• Encoding data in HR information systems (RETO, SYSPER, HRDB, etc.)
• Ensuring appropriate administrative support in any kind of PA team activities;
• Assisting in the flow of all working documents in liaison with other staff members and units involved (preparing draft certificates, emails, etc.);
• Filing and archiving of documents;
• Supporting in the implementation of the time management rules and related tools
• Assisting in the HR related projects (SYSPER, TiMa).

Administrative Assistant in Human Resources- Learning and Development profile

• assisting in coordination of in-house language courses (communication with language schools and participants, responding to the inquiries);
• maintaining and updating the database registering the participation in language courses (including the development of this tool);
• assisting in logistical arrangements of the induction process for newcomers (including the involvement in the delivery of the induction training for the Standing Corps);
• updating various data bases for training activities for Frontex staff;
• entering data to the training history database;
• monitoring all the steps within the procedures relevant for L&D area to make sure that all the actions are conducted timely;
• drafting, formatting notes, letters, reports, staff notifications, mail with status monitoring for managers and other documents.

Education:

• successfully completed secondary education related to the HR, administrative or management.

Computer skills:

• very good skills in the main MS Office software (Word, Excel, Outlook).

Language skills:

• very good command of both written and spoken English (at least B2)

Work experience:

• at least 1 year of professional experience in HR or administrative area 
• previous experience in administrative tasks;
• experience in information management;
• knowledge of publishing workflows;
• experience in assisting in organization of meetings and events in an international or multilingual context.

Personal:

• high level of responsibility and ability to take initiative;
• very developed level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• high level of discretion and ability to handle confidential matters;
• ability to work in a team.

• contract of employment through the Employment Agency
• daily remuneration: 52.92 EUR net
• opportunity for development and promotion
• work with professionals