Departmental Assistant/Receptionist

Assisting to Departmental Managers, staff and the whole organisation in administrative actions

Support in maintaining accommodation processes: company apartments, hotels in Lodz

Organizing client visits: schedule, welcome board arrangement, catering & banquets

Management of conference rooms: maintenance of equipment, logistics and reservation

Maintenance of documentation: communication to the employees

Taking care of procurement processes: stationary requests, stationery management process, transport usage charges recovery process

Support in service for employees: for foreign employees, in administration and facility area and daily issues

Email/phone contact with clients, suppliers, employees

Organization of internal meetings, events and customer visits

Support in space preparation: reservation of conference rooms, info boards update, ordering in conference rooms, new locations' organization

Support in transportation: courier services, post office - organization of the process and cooperation with suppliers, transport escort management process

Organizing of travel process: business travels for department staff, rented cars, company’s cars, hotels booking for traveling, transport vendor management process

1-2 years’ experience in similar position

Excellent organizational skills

Good communication & interpersonal skills

Fluent English

Eye for details

Pro-activeness

Ability to interact with customer

Good knowledge of MS Office

Ability to work under time pressure

Career in the multinational company

Unique opportunity to take part in international projects and gain experience with various businesses

Set of social benefits to choose from

Salary adequate to your competencies

External and internal training programme