Executive Assistant

Your part of the deal

Your main responsibilities of the Personal assistance include:

• Management the Department Head’s mailbox
• Preparation files for meetings
• Filter and re-direction of incoming calls

• Agenda and calendar management: organize meetings (locally, by video conference or telephone conference, off-site meetings), input of planned absences, trips, info sessions, etc.
• Organization of travels and attendance at conferences and seminars
• Preparation of expense reports
• B/U Secretarial assistance
• Cooperation within the pool of assistants in Belgium
• Creation of purchase requisitions and follow-up in Oracle
• Document management filing
• Written correspondence: typing letters based on notes, putting letters into the right Euroclear templates, ensure these are signed by the correct person and sending the letters by normal post
• Drafting and proofreading of documents, including checking of format and lay-out

• Excellent level of written and spoken English is mandatory
• 1 year of experience in a similar position
• Excellent organizational skills
• Good communication skills (written and verbal)
• Ability to work independently (initiative taker) in dynamic environments
• Proficient user of the MS Office suite
• Team player
• Professional, flexible attitude towards work
• Strong client focus

• Fantastic atmosphere at work and top class working environment
• An attractive salary and benefit offer
• Participation in interesting and challenging projects
• Opportunity to operate within multinational environment