Junior Project Manager & Administration Support

HAYS Poland jest firmą doradztwa personalnego, należącą do międzynarodowej grupy HAYS plc, notowanej na giełdzie w Londynie i największej firmy rekrutacyjnej w Wielkiej Brytanii.

Grupa posiada ponad 390 biur w 27 krajach na całym świecie, w których łącznie pracuje 8 300 specjalistów. Jest liderem w Europie Środkowej i Wschodniej, Azji, Ameryce Południowej, Australii, Nowej Zelandii, Chinach, Japonii, Hong Kongu i Kanadzie.

For our Client the world's largest card issuer we are currently looking for a Junior Project Manager & Administration Support.

The internal function Junior Project Manager & Administration Support does support the Project Manager / Senior Project Manager as well as the Team Leader / Team Manager. The fields of support include the areas of sourcing & contracting, accounting, reporting, project management support, but in majority does not include and require direct client contact. This position will as well strongly interact with Client's Swiss Meetings & Events team and therefore working very closely with the local accounting specialist with the Meetings & Events team.The person in charge will be working for a dedicated team with the Swiss Meetings & Events market and also report directly to the Team Leader in Switzerland while having a dotted line to the Team Leader / Market Leader in Poland.

When working as Junior Project Manager & Administration Support, you would be responsible for Venue sourcing & Contracting. It includes: briefing with Company’s Project Manager, sourcing of venue and services according to briefing and clients request and preferred suppliers (mainly hotels, meeting locations, restaurants), re-negotiations to drive client savings, creation of overviews and comparison reports, contract set up / preparation for Project Manager.Your daily duties will also include accounting activities, especially: supplier payments, monitor and follow up on bookings, recommends actions to resolve discrepancies, dunning processes, invoicing and account reconciliation, various finance reporting tasks and commission handling. Moreover you will be responsible for reporting and reconciliation tasks in the meeting management tool (Cvent) in close interaction with the Swiss Meetings & Events team; Project Management Support (Project Managers located in Zurich, Switzerland). This includes: rooming-/participant lists, delegate management in online tool(s) and with suppliers, support in organization and handling of transfers, restaurants, social activities etc., various administration tasks

To be successful in this role you need to enjoy administrative tasks and structured work, hold good knowledge of meeting venues (primarily in Europe), strong negotiation skills followed by strong communication skills in English. German and French language skills are a big plus. We expect also a good understanding and usage of online tools and reporting systems, solid accounting understanding, basic knowledge in bookkeeping as well as analytical thinking. We are looking for a person with competency in Microsoft applications including knowledge of Excel, team-working skills and ability to manage and prioritize tight deadlines.

Our Client offers an excellent package and all the competitive benefits, training and career opportunities you’d expect from such a diverse and successful international organisation.

Prosimy o dopisanie następującej klauzuli „Wyrażam zgodę na przetwarzanie moich danych osobowych zawartych w ofercie dla potrzeb procesu rekrutacji zgodnie z Ustawą o ochronie danych osobowych z dnia 29.08.1997r., Dz. U. Nr 101, poz. 926 ze zm.” Numer w rejestrze agencji zatrudnienia: 361 hays.pl