Junior Purchasing Specialist
At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation.
Takes responsibility for purchase of materials according to required technical specification, price, delivery schedule, terms and SAP system messages. Ensures purchasing activities align with corporate purchasing policies and procedures and already agreed prices.
Your responsibilities
- Manages the requisitions. Consults other departments if needed.
- Creates Purchase orders based on open purchase requisitions and negotiated contracts. Collects all needed information in order to clarify the demand. Fully involved in changed cards process. Monitors and controls the purchase order approvals according to Table of Authority. Sends purchase orders to the suppliers with relevant methods.
- Collects purchase order acknowledgements from suppliers. Maintains and reviews purchase order acknowledgements with existing contracts or negotiated price agreements. Monitors receival of acknowledgements on time and ensures material availability according to production planning.
- Makes sure that purchase orders are executed properly at supplier, keeps frequent contact in order to track status and ensure on time delivery to the factory. In case of foreseen issues with material availability according to requested / confirmed delivery dates, solves problem and escalates if necessary.
- Organizes transportation based on existing and negotiated Incoterms with the suppliers.
- Together with stock management tracks goods received to verify appropriate delivery and ensure invoice processing.
- Executes exceptions of invoice verification against goods receipt and purchase order.
- Ensures material is delivered on time and clarifies with suppliers whenever necessary. Contacts suppliers to resolve claims and invoice discrepancies. Damaged/returned goods and ship date issues.
- Positive attitude, proactiveness and solution-oriented approach. Closely collaborates other functions in accordance with policies and procedures. When required, participates in the meetings with suppliers and internal customers. Supports cycle counting and/or year-end inventory counting.
Your background
- Bachelor’s degree in business, finance, accounting, engineering or equivalent combination of experience and/or education is required.
- Experience in the area of purchasing process in the production plant is welcome.
- Knowledge of logistic, foreign trade processes.
- Understanding of planning process.
- Experience with SAP R/3 MM/MM-PUR will be an asset.
- MS office knowledge.
- Flexibility - demonstrated ability to adapt to changing circumstances and priorities.
- Ability to work under time pressure.
- Ability to work in the team.
- English language literacy.
Benefits
- Life insurance
- Medical insurance
- Gym membership
- Flexible work practices
Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. We are advancing the world’s energy system to become more sustainable, flexible and secure whilst balancing social, environmental and economic value. Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries. Headquartered in Switzerland, we employ around 38,000 people in 90 countries and generate business volumes of approximately $10 billion USD. www.hitachienergy.com