Office Assistant

The post holder will be responsible for overall office workflow fluency, professional communication with internal and external parties, keeping post, data bases and other records updated, performing a number of various admin tasks but also enhancing organization reputation by accepting ownership for accomplishing new and various requests; exploring opportunities to add value to job accomplishments. Preferred candidate must be a self-starter, with business maturity and an ability to build professional image of the represented organization through successful daily work.

Successful candidate will become a part of a very dynamic business organization cooperating with Business Leaders & Polish Government representatives and will report to the Management Board Executive Assistant.

Office Assistant demonstrates eagerness to perform routine tasks with high attention to detail but also will be keen to learn and take on new challenging ad hoc requests requiring business maturity & exceptional communication skills. 

Office Assistant will be responsible for:

• Professional mailbox and related communication management


• Fluent office documentation flow (including maintenance of incoming & outgoing post/couriers)


• Support to Management Board Executive Assistant & Communication Lead in variety of tasks that will include:

-event logistics and its support
-finance support
-vendor management 
-back office actions related to contract management
-approval process
-follow ups with cooperating parties

• Databases management and keeping related reports up-to-date


• Ordering office stationary, marketing materials & stocktaking 


• IT issues support to the PBA (Polish Business Association) members


• Support in additional projects: contacting cooperating Ministries, preparation of formal documents’ print outs, online research, internal projects implementation support


• With gained experience become a back up to Management Board Executive Assistant & Communication Lead

• Outstanding written & verbal communication skills both in Polish & English (C1 levels)


• Min. 1 year of experience in similar Administrative or Secretarial role


• Great organizational & time management skills 


• Prioritization skills


• High attention to detail 


• Ability to work under time and workload pressure


• Confidence in routine tasks as well as ad hoc ones


• Professional Communication skills 


• Professional attitude and appearance


• Team Player attitude


• Integrity & business maturity


• Good knowledge of MS Office Package and usage of office devices

• You will work in multinational, stable company for c.a. 100 Blue Chip Clients - known, global brands, supported by 6000 professionals in 30 languages
  


• You will gain space to fulfill your ambitions and develop your career, opportunity to take part in transition projects. We operate according to Lean and Kaizen philosophy.


• You will choose your career path (experts or managers) – you will work among professionals (over 900). We will support you to gain knowledge (20 000 online trainings and in class) and get certified (e.g. ACCA, Prince2, PMP). You will have the opportunity to take part in coaching programs and develop your knowledge in experts’ communities.


• You will work in line with high, international work standards and you will have an opportunity to engage in CSR initiatives.


• You will be appreciated for your results and professionalism – based on clear rules of promotion. Our company applies a wide choice of perks (free private medical care for you and your family, additional life insurance). We help to keep right proportions between your work and private life (Business Parent Program)