Office Coordinator

Job description

• Maintaining office services by organizing office operations and procedures; controlling correspondence; reviewing and approving supply orders; assigning and monitoring clerical functions;
• Human Resources;
• Cooperating with the external public  institutions,  banks, legal firms (preparation of management reports, shareholder meetings and other regarding  administration); 
• Cooperating with the outside companies in preparing accounting records (preparing bank, invoices, sales invoices costs, petty cash;
• Preparing operational reports by collecting, analyzing, and summarizing account information (invoices and payments);
• Overseeing the IT support function and reception staff.

Requirements

• Experience in managing and coordinating office administration;
• Experience in working in an office environment;
• Self-motivated and resourceful with the proven ability to multi-task and operate successfully under tight deadlines and time pressures;
• Computer literate, very good knowledge of MS Office;
• Ability to maintain a high level of accuracy in preparing and entering information;
• An university degree;
• Fluent in Polish and English.

 KEY INTERPERSONAL AND INTELLECTUAL QUALITIES:

• Excellent organisational skills and ability to plan work load and think long term;
• Independent, driven and detail-oriented, demonstrating initiative;
• Capability to work within an international company following their general rules and procedures;
• Excellent interpersonal, communication and teamwork skills;
• Should have strong presence and present a positively forceful image;
• Enjoys a fast pace, dynamic, challenging and team-oriented work environment.